Posted: 8/19/2021
Almost 600 applications have been created since Kuali IRB launched July 7! During this time, the Office of IRB Administration (OIA) has also been building Knowledge Base articles and tracking feedback, questions, requests and reported issues to ensure the research community is well supported. This is what the team is working on: Kuali...
Posted: 7/14/2021
The Kuali IRB project team is happy (and relieved) to announce the successful launch of the module on Wednesday, July 7th! System users have been successfully preparing and submitting applications with no system failures or major bugs reported. The team continues to monitor and triage incoming support tickets. Known Issues and Common...
Posted: 6/16/2021
After addressing some configuration and workflow improvements that were the result of faculty and research team testing, the UC San Diego Office of IRB Administration will be launching the Kuali IRB System on July 7. Get Ready, this is it… All new applications to be reviewed by the Office of IRB Administration must be submitted in...
Posted: 5/19/2021
The UC San Diego Office of IRB Administration will be launching the Kuali IRB System on July 7, 2021. The UC San Diego Kuali IRB project team has decided to move the go-live date from June 2, 2021 to July 7, 2021. The current training, demonstration and communication schedule will continue, with additional sessions to be scheduled to provide UC...
Posted: 4/13/2021
Human Research Protection Program Has a New Name The HRPP announces a name change to UC San Diego Office of IRB Administration, so the Office of IRB Administration will be launching the new Kuali IRB module on June 2, 2021. Look for more announcements coming soon around this name change! Who Will Be Affected by Kuali IRB? Everyone who...
Posted: 4/13/2021
Calling all decision makers, analysts and data aficionados. We are proud to announce that reports.ucsd.edu, the current location for enterprise system and cross-system reports, will be upgraded soon to the Business Analytics Hub, also known as BAH! Starting late April 2021, all reports that are currently available via reports.ucsd.edu...
Posted: 3/23/2021
The Human Research Protections Program (HRPP) is rolling out a number of changes, including a new identity, over the next few months! These changes dovetail with the June 2021 rollout of the Kuali IRB application and review system. April Webinars April kicks off what will become a regular series of policy and process webinars. These April...
Posted: 3/16/2021
More good news as we get closer to launching the new Kuali IRB module! Our planned pilot testing program has been completed and the results were fantastic. Since our last update, a group of more than a dozen researchers and key staff members from across the university helped test the new system.The IRB team learned a lot from having actual users...
Posted: 2/16/2021
We are getting closer to making the Kuali Institutional Review Board (IRB) module available for the research community with go-live scheduled for June 2, 2021. Watch a recording of the January 20 Kuali IRB Town Hall, below, and check your e-mail and other communication channels for important announcements from the IRB office as we get closer to...
Posted: 2/11/2021
The Kuali Research application was released to campus in January 2020. To mark the occasion, IT Services' The Current Podcast caught up with project Change Lead Nicole Joyce to check in on: users' change journey prioritizing configuration over customization the role of process improvement lessons learned and what comes...
Posted: 1/12/2021
The IRB team welcomes you into the New Year. As you have seen in previous blogs, we are on the cusp of launching an all-new IRB module from Kuali. Go-live for the new Kuali IRB system is scheduled for June 2021. Many of you already use Kuali for grants management and conflict of interest disclosures; now it is the IRB’s turn to get...
Posted: 12/14/2020
We hope all you are all getting ready to enjoy a bit of a pause with the Winter Closure. Those of us in the Institutional Review Board (IRB) office are very excited that preparations for implementation of the Kuali IRB module are moving along as scheduled. Our team is “kicking the tires” on the forms...
Posted: 11/19/2020
ESR projects - new, in progress and already launched - have been going non-stop with project planning, implementation and all of the work that follows a system's go-live. Here's a look at some of what's been happening as reported by members of each project team: AP Next Biobib Project – Change Practitioner: Heather...
Posted: 11/16/2020
As 2020 comes to a close, something to look forward to in 2021 is that the UC San Diego IRB team is closer to rolling out the Kuali IRB module! Although the launch is several months away, we remain on target for late Spring/early Summer 2021. We are excited to bring you up to speed on some of our progress.Since our update last month, the project...
Posted: 10/13/2020
Many of you involved in research activities have interacted with the new Kuali system for research administration. UC San Diego implemented Kuali Research for grants administration and Kuali COI for conflict of interest reporting in January of this year. Next up is the Institutional Review Board module, Kuali IRB. All researchers know...
Posted: 4/13/2020
On January 21, UC San Diego activated Kuali Research as the university’s new system for research administration. The go-live was the culmination of a multi-year process that included business process improvement, technical implementation, training and more. Kuali Research is in place to manage the university’s $1B (and...
Posted: 2/19/2020
On January 21, the Kuali Conflict of Interest (COI) module went live as a web-based platform to create an electronic process for conflict of interest disclosures at UC San Diego. Releasing the module on time (in conjunction with Kuali Research) is a major...
Posted: 1/21/2020
The following is a reprint of a Campus Notice published January 21, 2020. We are pleased to announce Kuali Research and Kuali Conflict of Interest(COI) are now live and ready for use. The launch of Kuali Research andKuali COI is the culmination of redesigning business processes in orderto streamline, develop and implement institutional...
Posted: 12/20/2019
Dear Research Administrator,This notice is to provide you with important information regarding the COI disclosure process during the EPD/Coeus-to-Kuali Research (KR) system migration scheduled from 12 p.m. Tuesday, January 14 to 7 a.m. Tuesday, January 21, 2020. COI Disclosures During Migration Non-Coeus projects(Gifts, MTAs, Service...
Posted: 12/16/2019
There are new research proposal submission timelines, effective January 21, 2020. These timelines will allow us to use Kuali Research most effectively, ensure necessary oversight of proposals, and reduce administrative effort by departmental research administrators and PIs. PIs should notify research administrators of...
Posted: 10/1/2019
The Kuali system is targeted for go live in early 2020 to aid sponsored research administration, Conflict of Interest tracking and Institutional Review Board (IRB) compliance tracking for human subjects testing. The Kuali COI module is a web-based platform that provides an electronic disclosure process for conflict of...
Posted: 10/1/2019
The upcoming Kuali Research solution (KR) will meet campus research administration needs, help streamline business processes and allow for development of institutional best practices. The following are questions we've been hearing about how KR will work at UC...
Posted: 9/3/2019
Preparing for the January 21, 2020 go-live date, the Kuali Research project team has began to Train-the-Trainers. We are excited to present Kuali Research to research administrators using this and other training opportunities. What is Train-the-Trainer? A key principle of the ESR program is to use UC San Diego talent wherever...
Posted: 8/5/2019
The Kuali Research project team is working to finalize details on the training strategy in preparation for the January 21, 2020 go-live date. We’ll be implementing a blended learning approach to training, delivering materials to you in a variety of ways. It's important to note that instructor-led classroom activities, eLearning...
Posted: 7/16/2019
Tune in to the July Kuali Projects Digital Forum to hear the latest on Kuali Research, Conflict of Interest and Protocols (IRB). Maybe you have questions? We can help! The Kuali project teams' monthly webinar is dedicated to informing research analysts and others who work with researchers and grants about the new Kuali system. Login on at...
Posted: 7/8/2019
The Kuali Research system continues to undergo configuration changes as the team receives feedback. Up next is User Acceptance Testing (UAT), which will inform the project team of changes needed to support the business processes designed by subject matter experts and KR users. User testing participants will experience a hands-on demo...
Posted: 6/18/2019
Hear the latest on the Kuali Research, Conflict of Interest and Protocols (IRB) projects at the Kuali Projects Digital Forum. Maybe you have questions for the project teams. We have the forum. The Kuali project teams hold a monthly webinar dedicated to informing research analysts and others who work with researchers and grants about the new...
Posted: 6/4/2019
If you’re following the Kuali Research project, you’ve been hearing about the Business Process Improvement efforts that ran their course from April 2018 to May 2019. This unprecedented effort laid a foundation to configure the new system in a way that supports lean business processes and increases efficiency. Now...
Posted: 5/7/2019
The Enterprise Systems Renewal (ESR) program’s Kuali Research project recently hosted a town hall meeting where the project's sponsors shared their overall vision and key team members provided status updates. Also announced during the town hall was a January 21, 2020 project go-live date. The town hall started with an outline of...
Posted: 4/3/2019
The ESR Kuali Research project team is excited to announce an event for the campus research community to learn more about the Kuali Research administration system. The Event Project sponsors and team members will provide a project overview and discuss how Kuali will impact the way we do business. A question and answer session will follow the...
Posted: 4/2/2019
Tune in here to watch a livestream of the Kuali Research Project Sponsor, Escalation Committee, and Project Team as they discuss the current state of the project. In-person seating is limited, so RSVP before tickets run out, or watch a livestream of the event. (Return here to watch the livestream.) Date: April 29, 2019Time: 9 to 10:30 a.m. Town...
Posted: 4/1/2019
Research administration business process improvement efforts are coming to a close, which means that Kuali Research configuration is underway. Configuring the system to support the improved business processes is as important as testing the system to meet your needs. That's why the Kuali Research project team has developed a thorough...
Posted: 2/7/2019
You’ve been hearing about business process improvement from key leaders at UC San Diego like VCR Sandra Brown and AVC Linda Collins. You’ve also heard about the significance of business process improvement work from the Kuali project team, but now let’s hear from the people doing the work for the Kuali Research...
Posted: 12/20/2018
Enterprise Systems Renewal (ESR) is not just about upgrading outdated and inefficient business systems. Review and improvement of business processes is an equally important part of the program. The combination ensures that as outdated systems are replaced, the processes used to access the systems are updated and efficient to...
Posted: 12/20/2018
Last year UC San Diego received more than $1.2 billion in awarded research funding. This funding is supported by a trend of increasing applications submitted to our sponsors each year. During the first quarter of FY19, the number of proposals submitted by UC San Diego researchers increased by 38% over the same period from FY18! During the last...
Posted: 9/20/2018
Vice Chancellor of Research Sandra Brown speaks to campus research administrators The third annual Research Administrator Appreciation Day celebrating the dedication and support of UC San Diego’s research administrators (RA) drew a crowd of over 300! At the September 7 event, Vice Chancellor of Research Sandra Brown was the...
Posted: 7/20/2018
What do ePD, IP, Award, COA, EMTA, ASSIST, Fastlane and Grants.gov all have in common? They are some of the systems used in proposing over $4 billion in research funding and managing the $1 billion awarded to UC San Diego’s research community annually. These systems aren’t integrated; therefore, data must be entered...