SIS Project: What You Should Know (March 2024)

Key Project Milestones and Progress

Here's a quick summary of what's happened on the SIS project since February’s newsletter. You can watch the two-minute video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu. 

ISIS Replacement Project

The ISIS Replacement Project is focused on implementing a new student information system to replace our current system, ISIS, and bring together main campus and Extended Studies on to the same system.

• Read about how the ISIS Replacement Project is moving forward
• Ongoing project work continues and includes:
  • Attending vendor training
  • Realigning and backfilling staff
  • Onboarding and orienting consultants
  • Planning a project kickoff event

Report Remediation

In preparation for the replacement of ISIS, the Report Remediation Project will create new versions of existing reports using the Student Activity Hub (SAH) as the underlying source for the data rather than the Data Warehouse or other systems.

• The team continues to work on requirements gathering, remediating reports and ongoing user acceptance testing (UAT), while meetings continue with stakeholders to discuss the future state of reporting and the remediation process

Student Financial Planning (SFP)

The SFP Project will replace our current financial aid system, Pro Student Aid Management (ProSAM), with a new system. 

• Completed testing in the College Financing Plan (CFP) environment

Financial Support Payments Tool (FSPT)

The FSPT Project is focused on improving the graduate student funding processing. The existing Financial Support Request Tool (FSRT) will be replaced by the new Financial Support Payments Tool (FSPT) as part of the project. 

• Read about the FSPT three phases, development progress and more
• Testing for phase 1 has started 
• Planning initial testing of basic functionality with subgroup of users
• Continuing development for phase 2

CourseLeaf

The CourseLeaf project will introduce the CourseLeaf curriculum system (CIM), a single, configurable tool designed to support and streamline the curriculum process, from planning to implementation to assessment.

• The CourseLeaf project kicked off for the internal implementation team on January 17th, 2024
  • Read more about the project kickoff in the campus announcement
• Active and regular engagement with the Academic Senate and the newly formed project advisory and steering committees has been established
• The implementation team is engaged with the vendor to complete site setup work, gather business requirements and transfer data files
  • Implementation team delivered the first course file to vendor 

Note: CourseLeaf does not handle course content, which will continue to be managed through the learning management system (LMS), Canvas.

uAchieve Transfer Articulation 

The uAchieve Transfer Articulation Project will implement transfers and articulations, predefined and one-off, within the existing uAchieve system.

• User acceptance testing (UAT) for AP is currently happening and is planned to be completed by end of March 2024
  • Moved to end of March to accommodate additional end user testing time

To read more about any of the projects above and other ESR SIS projects please visit the SIS Ecosystem active work page (links to projects are at the bottom of the page). 

Upcoming Opportunities for Engagement

Want to learn more about any of the work happening for the SIS Project? The project’s change team has the following upcoming presentation planned: 

• Roadshow for ISIS Replacement Project (date TBD)

The project’s change team will also be meeting with the following groups in the upcoming month:

• Jacobs School of Engineering (JSOE) on March 18, 2024
• School of Social Sciences on March 18, 2024
• FAS Systems Team ISIS Replacement initial listening session on April 2, 2024
• Division of Undergraduate Education (DUE) on April 15, 2024

Not part of the above groups but want to meet with us? Reach out to us at esr-student@ucsd.edu; we’d love to meet with you and your team. 

The Change Team has open office hours on the first Tuesday of every month from 2:05pm-3:00pm via Zoom. Our next office hours will be Tuesday, April 2, 2024. If you have any questions or concerns about the project, please drop in to chat with us.