ESR Projects
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Projects within the ESR program address business process and technology needs in key areas such as Finance and Analytics as well as Academic, Research and Student Administration.
Find descriptions and links below for projects that are currently in progress and the systems that have been implemented and are live below.
In Progress
The Student Information System projects are currently active in the ESR program. Visit the project's website to find status, team members, training resources and more.
Student Information System (SIS)
Student Information System Project
The new student information system will provide a comprehensive, modern solution for the university’s business needs, allowing employees to focus on advancing the education, research and public service mission of UC San Diego.
ESR Project Pages: Student Information System (SIS) Project
Live Systems
Live Systems are ESR projects that have launched and are now offered as campus services. In this section you will find links to the service, information, help and support for each live system in addition to archived information about the implementation project.
Is a System Down?
Information about live UC San Diego systems that are down for maintenance or are experiencing unscheduled downtime or other issues can be found on the UC San Diego Systems Status website.
Data & Analytics (Activity Hubs)
Activity Hubs
Historical and future data for key information areas are kept in Activity Hubs - central data repositories. Individual hubs aggregate advancement & alumni, employee, facilities, financial, research and student activity data, which can be analyzed using the Cognos and Tableau data tools.
Communities of Practice provide training and support for developers using Activity Hubs data as well as the analytics tools.
Home Page: Activity Hubs
Get Help: busintel@ucsd.edu
Compliance Activity Hub (CompAH)
Employee Activity Hub (EAH)
Extension Student Activity Hub (ESREAH)
Get Help: busintel@ucsd.edu
Facilities Activity Hub (FacAH)
Financial Activity Hub (FinAH)
Research Activity Hub (RAH)
Student Activity Hub (SAH)
Facilities Information Management (Tririga Real Estate, Space Management)
Tririga Facilities Information Management (FIM)
Real Estate
Home Page: Real Estate website
ESR Implementation Project: Real Estate Project
Space Management
Faculty Systems (Interfolio, Faculty 180, UC OATS)
AP Next (Interfolio)
AP Next provides digital solutions for faculty review, tenure, promotion, and activity reporting for the campus, SIO, and Health Sciences.
Faculty 180
Faculty 180 collects and manages faculty activity data as it relates to teaching, research and service, allowing activity report generation for accreditation, compliance and other custom reporting needs.
System Live Date: Fall 2023
ESR Implementation Project: Faculty 180 Project
UC Outside Activity Tracking System (UC OATS)
UC OATS facilitates tracking and compliance and education for faculty related to the University of California Office of the President (UCOP) Conflict of Commitment policies.
Financial Information Systems (Concur, Oracle OFC)
Financial information systems deal with campus and medical center financial business processes and systems for the general ledger, expense and revenue management, financial reporting, travel and expense reporting and budget governance.
Concur
SAP Concur is UC San Diego's application for travel and expense processing.
Oracle Financials Cloud (OFC)
OFC is the financial information system for campus, foundation and Health financial business processes and systems for the general ledger, expense and revenue management, financial reporting and budget governance.
Human Resources & Payroll (Ecotime, SPA, UCPath)
Ecotime Timekeeping
Ecotime is a flexible payroll reporting tool that automates complicated pay calculations, provides agility in implementing wage and hour changes and strengthens compliance.
Staff Performance Appraisal (SPA)
SPA is the online system for management of annual UC San Diego Staff Performance appraisals.
UCPath
UCPath is University of California's systemwide payroll, benefits, human resources, and academic personnel system.
Research Administration (Kuali IRB, Kuali COI, Kuali Research)
Kuali Conflict of Interest (Kuali COI)
Kuali COI is a web-based system for UC San Diego faculty and staff to submit and manage conflict of interest disclosure activities.
Kuali Institutional Review Board (Kuali IRB)
The Kuali IRB module helps researchers and their teams, Institutional Review Board members, staff and institutional leadership better manage submission, review and oversight of human subjects research.
ESR Implementation Project: Kuali IRB Project
Kuali Research
Kuali Research is a campus-wide system for administration of sponsored research.
Student Information Systems (ProSAM, uAchieve, Slate)
Student Financial Aid System (ProSAM)
ProSAM is a student financial aid system with an easy-to-use interface, flexible and secure technology that for integration with other campus systems.
Student Degree Audit Reporting (uAchieve)
uAchieve provides seamless access to comprehensive student academic, professional and career advising across all colleges, departments and units.
Undergraduate Admissions (Slate)
Slate is the undergraduate admissions process solution implemented in partnership with campus Admissions & Enrollment Services.
Supporting Technology & Infrastructure (CRM, EDMS, EEPM, EIM)
Client Relationship Management (CRM)
Campus services users may now browse Knowledge Base articles or request services and submit help tickets via the Services & Support Portal in the following categories: Budget & Finance; Information Technology; Payroll, Academic Personnel & HR; Research and Student Support.
Electronic Document Management System (EDMS)
The OnBase Electronic Document Management System (EDMS) provides secure storage of campus documents that need to be retained for legal and regulatory purposes such as contracts and agreements, human resources records and policy documents.
EDMS Brainware Project
The Brainware module improves the OnBase (EDMS) with direct document scanning and intelligent Optical Character Recognition (OCR) and data extraction. The module facilitates student transcript processing for the Office of Admissions.
System Live Date: April 2021
Get Help: support.ucsd.edu/its
ESR Implementation Project: EDMS Brainware Project
Enterprise Event and Production Management (EEPM) Project
EEPM is developing and implementing a campus-wide strategy for safe COVID reopening processes, reducing the number of tools needed to schedule an event and comply with campus protocols and improving venue sourcing and access to event-related data analytics/metrics.
Enterprise Identity Management (EIM) Project
EIM's goal is to create centrally stored and managed digital identities for the more than 70,000 university system and resource users, and manage risk associated with over 6 million user interactions each year. The project would define the way the university digitally identifies every student, instructor, researcher, employee, alum, donor and others with system access as well as the processes to maintain these digital records over the course of an individual's time with the university.
Get Help: identitymanagement@ucsd.edu
ESR Implementation Project: Enterprise Identity Management (EIM) Project