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About Kuali Research

UC San Diego consistently ranks as one of the top universities in the world, and with $1 billion a year in research funding (and proposals of over $4 billion), it often finds itself on the leader board for top research institutions. Research Administration Systems is the area of the Enterprise Systems Renewal program (ESR) focused on sponsored research systems and business processes that support this impressive enterprise. 

After an extensive vetting process with the help of sponsored research representatives from across the campus, Kuali Research was selected as the product UC San Diego uses to support its $1 billion a year sponsored research efforts.

Kuali Research offers these sponsored programs modules:

Pre-Award

  • Proposal Development
  • Institutional Proposal
  • Negotiations *New*

Post-Award

  • Awards
  • Subawards *New*

Note: The modules above are in scope for the KR project. For more information on Kuali IRB contact Kip Kantelo (kkantelo@ucsd.edu). For more information on Kuali COI contact Jennifer Ford (jjford@ucsd.edu).

Guiding Principles

We strive to develop processes that support a new culture and business models for the next generation of UC San Diego research administrators. Through process improvements, we are laying down the groundwork for years to come.

  • Be open to change: recognize that change may be necessary to improve processes.
  • Continue process improvement: change is a process where employees will acquire new skills, knowledge, and abilities through a transition phase to arrive at a desired new way of operating.
  • Support a new culture of quality: understand and thoughtfully design new processes which build a foundation for new capabilities and long-term impacts that may not be immediately visible.
  • Encourage feedback and critique: conduct 'demand-driven' process improvement by listening to affected experts. 
  • Follow industry best practices: recognize the expertise of the selected industry experts and only deviate after review from Lean Six Sigma team and Governance.

Project Sponsor

Sandra A. Brown

Vice Chancellor for Research

Project Governance

Project Governance provides leadership support to the project team and ensures decisions are made in accordance with Guiding Principles.

Governance members make certain the project is operating within stated constraints (budget, schedule, scope, etc.) and monitors risks and associated mitigation efforts. 

Escalation Role
Faith Hawkins AVC Research Affairs
Gene Hasegawa Chief Operating Officer, VC Health Sciences
Patrick Callahghan AVC Scripps Institute of Oceanography
Governance Members Role
Linda Collins (Chair) Contracts & Grants
Maryam Attari Academic Affairs Research Administration
Eric Mah Clinical Trials Administration
Angela McMahill Research Compliance
Erika Wilson Health Sciences Research Administration
Marissa Prough Post Award Financial Management
Ji Song User/Departmental Representative
Ross Dammann Contracts & Grants

Project Team

The Kuali Research project team represents not only support for the implementation of the Kuali Research product, they also support the campus community and Kuali users throughout the project with process change support and training. 

Meet the KR Team.

Project Phases

The initial timeline for project phases may be updated throughout the lifecycle of the project.

Project Phase Description Anticipated Timing
Initiate Discuss resource needs; Finalize statements of work and discuss prioritization of domain implementation. Conduct readiness assessments and impact analysis. Identify and begin building sponsor coalition; Select and prepare change management team. Oct 2017 - Dec 2017
Plan Project team engages vendor partners in planning, including for design teams. Identify and address anticipated resistance; Communicate why change is happening. Jan 2018 - March 2018
Design Business Process Review (SME involvement begins); Data Integration design.  Prepare and equip managers and supervisors.  Continue communications and sponsorship activities. April 2018 - April 2019
Configuration & Prototype Developing and configuring the system and processes; developing Data Integrations.  Launch group and coaching sessions; Reinforce key messages. Aug 2018 - April 2019
Validate Iterative system testing cycles; Validating and testing the system and processes.  Continue communications and sponsorship activities.  Identify training requirements and develop training. May 2019 - Dec 2019
Transition Robust end user training. Dec 2019 - Jan 2020
Go-Live New system is launched! January 21, 2020
Realization Deploying and monitoring the system and processes with vendor support; Continue communications, sponsorship and coaching activities.  Jan 2020 - March 2020
Stabilization After go-live, the stabilization period is typically three to six months. Continue communications, sponsorship and coaching activities.  April 2020 - June 2020
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Have questions about Kuali Research?
The team can help at esr-researchadmin@ucsd.edu