About Timekeeping (Ecotime)
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The Ecotime payroll timekeeping system went live in July 2020. Visit the Ecotime website for current system information and support.The Ecotime Timekeeping project consolidated a number of users onto one enterprise timekeeping system, replacing many homegrown systems like MyTime and TOPS in favor of a robust, vendor-supported tool used across campus and Health.
Ecotime is a flexible tool that automates complicated pay calculations, provides greater agility in implementing wage and hour changes and strengthens our compliance. The transition to Ecotime also eases our integration with UCPath to ensure accurate and timely pay and leave reporting.
Project Goals
- Reduce the administrative burden for UC San Diego timekeeping
- Provide a user friendly electronic system for payroll timekeeping that will integrate with the UCPath human resources and payroll system
- Improve efficiency with automated and streamlined processes to document, organize, track, manage and report on staff pay and timekeeping
- Improve compliance with union and university policies with automated calculations
- Ensure that the transition to the new Ecotime reporting tool is managed with the least amount of disruption to the UC San Diego community by ensuring system readiness, advance and adequate communication, training and education to ease this organizational change
The Campus Rollout
The Ecotime system was rolled out to campus and those Health Sciences staff who are required to report time between March 22 and June 1, 2020. Rollout dates were assigned by Vice Chancellor area and department.
Rollout Wave # |
Ecotime
|
Vice Chancellor Areas/Departments
|
0
|
Monthly: |
|
1 & 2
|
Bi-Weekly: Monthly: |
|
3(LIVE) |
|
|
* Marine Sciences title codes included in Wave 3: 5843, 5844, 5845, 5846, 5847, 5848, 5849, 5850, 5851, 5852, 5853, 5854, 5855, 5856, 5857, 5858, 5859, 5860, 5861, 5862, 5999, 6012, 6013, 6014, 6015, 6016 This Ecotime rollout excludes:
|
Project Sponsors
Pierre Ouillet Vice Chancellor |
Lori Donaldson Chief Financial Officer |
Project Governance
Project Governance provides leadership support to the project team and ensures decisions are made in accordance with Guiding Principles.
Governance members make certain the project is operating within stated constraints (budget, schedule, scope, etc.) and monitors risks and associated mitigation efforts.
Escalation | Role |
---|---|
Pearl Trinidad | Executive Director, Business & Financial Services |
George Gomez | Payroll Analyst, Business & Financial Services, Payroll |
Jim Ryan | Director of Operations Services & Solutions, Human Resources Office, Health Sciences |
Gary Nittoly | Principal Administrative Analyst, Payroll, Medical Center |
Han Ho | Operations Manager, Office of the Vice Chancellor, Health Sciences Central Services |
Terri Winbush | Senior Director, Labor & Employee Relations, Human Resources |
Kim Ayoub | Director, Temporary Employment Services, Human Resources |
Kelly Maheu | Project Administrative Analyst, Vice Chancellor Acadamic Affairs |
Otis Crockett | Labor Relations Operations Manager, Human Resources |
Dan Rawlins | Director, Human Resources Services, Health Sciences |
Brian DeMeulle | Executive Director, Arcitecture & Infrastructure, Information Technology Services |
Jen Grau | Assistant Director, Information Technology Services Business Technology |
Governance Members | Role |
Pierre Ouillet | Vice Chancellor, Chief Financial Officer |
Cheryl Ross | Assistant Vice Chancellor/Controller, Office of the Vice Chancellor - Chief Financial Officer |
Vince Kellen | Chief Information Officer, Campus |
Nancy Resnick | Chief Human Resources Officer, Campus |
Janet Kamerman | Chief Human Resources Officer, Health Sciences |
Cynthia Palmer | Assistant Vice Chancellor, Academic Personnel Services |
Evelyn Hidalgo | Associate Dean, Academic & Staff Administration |
Chris Longhurst | Chief Information Officer, Health |
Lori Donaldson | Chief Financial Officer, Health Services |
Pearl Trinidad | Executive Director, Business & Financial Services |
Reid Hollyfield | Associate Chief Financial Officer, Health Sciences |
Syliva Lepe | Assistant Vice Chancellor, Budget |
Project Team
The Ecotime Timekeeping project team supported users through the transition to the new timekeeping tools and processes with change support, communications and training.
Supervisors and timekeepers provided employee support and startup help for Ecotime. Timekeepers worked directly with the Ecotime project team on larger issues.