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Project Communications

This is a repository for Ecotime Timekeeping communications including emailed announcements and updates, articles and recordings and materials for presentations and webinars scheduled throughout the project.

Announcements

2020

June 03, 2020
Ecotime is Available for Log In.
Start recording your time with these reminders first log in tips.
To All in Wave 3

May 28, 2020
Ecotime Going Live and  System Down Time
Ecotime will be available on June 3 for May 31 and June timekeeping.
To All Ecotime Users

May 27, 2020
Ecotime Outage May 31 - June 2
Ecotime will be unavailable during UCPath integration. Learn more.
To All in Wave 0, 1 & 2

May 21, 2020
Ecotime Outage May 31 - June 2
Prepare for System Downtime
To Timekeepers

May 14, 2020
Ecotime Timekeeping Goes Live in June
Ecotime is the new timekeeping tool beginning June 3
To Wave 3 Employees

May 14, 2020
Ecotime: Memorial Day Timekeeping
Information about holiday reporting in Ecotime.
To Wave 0,1 & 2 Employees

May 13, 2020
Ecotime: May 2020 Monthly Pay Period Ending
It's time to submit your May timesheet, with or without exceptions!
To Wave 1&2 Bi-Weekly Employees

May 01, 2020
Ecotime: Complete Timesheets for Bi-Weekly Pay Period
Be sure to Complete your timesheet today for on-time pay.
To Wave 1&2 Bi-Weekly Employees

April 29, 2020
Ecotime: Bi-Weekly Pay Period Ends This Week
Finalizing your timesheet for on-time pay
To Wave 1&2 Bi-Weekly Employees

April 28, 2020
Ecotime: First Bi-Weekly Payroll Deadline is This Week
Bi-weekly staff and student staff timesheet submission
To Wave 1&2 Timekeepers and Supervisors

April 23, 2020
Ecotime: Information for Timekeepers and Supervisors
Open now for: reviewing staff assignments, delegating supervisors, managing...
To Wave 1&2 Timekeepers and Supervisors

April 22, 2020
Ecotime Office Hours to Ask Your Questions
Join the Ecotime team today for a live Q&A. No registration required.
To Timekeepers and Supervisors

April 20, 2020
Ecotime: Logging in and Support
Find the Ecotime URL and log in information here.
To Wave 1&2 Employees

April 17, 2020
Ecotime Wave 1 & 2: Start Recording Next Week!
Find information about what to expect for your rollout. 
To Wave 1&2 Employees

April 16, 2020
Ecotime: Timekeeper Early Access Update
Updates on staff verification, system availability and access.
To Wave 1&2 Timekeepers

April 15, 2020
Ecotime: April 16 Early Access for Timekeepers
Get ready for the April 19 rollout! Timekeepers, log in early to review and prepare.
To Wave 1&2 Timekeepers

April 13, 2020
Ecotime: Required Training for Timekeepers
You are crucial to a successful Ecotime transition.
To Wave 1&2 Timekeepers

April 10, 2020
Ecotime Timekeeping for Students Who Are Staff
Learn how you will report your time worked in the new campus timekeeping system.
To Wave 1&2 Student Employees

April 09, 2020
Ecotime for Non-Exempt Employees
Hourly staff will report time in and time out in Ecotime.
To Wave 1&2 Non-Exempt (Hourly) Employees

April 08, 2020
Ecotime: Getting Ready to Roll!
Here's what you need to know for your April 19 Ecotime rollout.
To Wave 1&2 Timekeepers

April 02, 2020
Ecotime Timekeeping Goes Live April 19
Ecotime is rolling out as your time reporting tool on April 19. See how you can prepare.
To Wave 1&2 Employees

April 01, 2020
Ecotime Campus: Office Hours Friday & April Payroll Deadlines
Ecotime Campus bi-monthly payroll period ends Saturday, monthly employees start using Ecotime Campus, login Friday for answers to your questions
To Health Sciences Staff

March 23, 2020
Ecotime Campus: Office Hours and Guide for New Users
Ask the Ecotime Campus project team during virtual office hours
To Health Sciences Staff, Supervisors

March 19, 2020
Ecotime: Transition to Ecotime Campus Starts Sunday
Look inside to find Ecotime login information and more. 
To Health Sciences Staff

March 17, 2020
Ecotime Revises Wave 1& 2 Rollout Schedule
To allow staff time to adjust to current workplace changes, the rollout for most in Waves 1 & 2 will be delayed. Open for more.
To Employees, Waves 0, 1, 2

March 16, 2020
Get Ready for Ecotime!
Ecotime will be your time reporting tool starting March 22. Learn what you need to do to prepare.
To Employees, Waves 1, 2

March 12, 2020
Ecotime: Changes are Coming March 22
Find out the changes coming with the March 22 Ecotime transition.
To Health Sciences Staff

March 11, 2020
Ecotime Rollout Information for Supervisors
Supporting staff and what to expect as a supervisor.
To Supervisors

March 09, 2020
Last Day for Ecotime Data Validation!
Validate employee rosters and supervisor assignments by 5p.m. today, before the data is uploaded to Ecotime.
To Timekeepers

March 06, 2020
Ecotime Reminder: Please Validate Data by 5 p.m. Monday.
Timekeepers and backups, remember Monday, March 9 is the last day to review and update department roster information before the Ecotime rollout.
To Timekeepers

March 04, 2020
Ecotime Employee Data Confirmation
The supervisor role in the data confirmation process.
To Supervisors

March 03, 2020
Important Ecotime Timekeeper Task
Read about the need to review and confirm department data by March 9, 2020
To Timekeepers

March 02, 2020
Supervisors: Support for Ecotime Data Confirmation
Ecotime and Timekeepers Need Your Help!
To Supervisors

February 27, 2020
ESR Ecotime Timekeeping Goes Live March 22
Information for you about your Ecotime rollout.
To Employees Wave 1, 2

February 21, 2020
URGENT Ecotime Notice: Your Rollout Date Has Changed
Ecotime will not be rolling out this weekend. Learn why, when you will move to Ecotime and what you need to know.
To Employees Wave 1

February 07, 2020
ESR Ecotime: Your Rollout Date
Information and dates for your Ecotime Timekeeping rollout.
To Employees Wave 1

February 06, 2020
ESR Ecotime: Supervisor Training and Support
Training and information to help Supervisors support employee transition to Ecotime.
To Supervisors wave 1

January 13, 2020
Updated Rollout Dates - January 2020
See the latest rollout dates, presentation links and more.
To Supervisors Wave 1


2019

December 20, 2019
Ecotime Rollout - Important Links for Supervisors
See the latest information for supervisors and a recording of the December 17 webinar.
To Supervisors wave 1

December 16, 2019
Reminder: Timekeeping for Supervisors Webinar
Remember to register and login tomorrow to learn the supervisor's role in Ecotime - the new payroll timekeeping system coming in January!
To Supervisors Wave 1

December 09, 2019
ESR: Timekeeping for Supervisors
Learn the supervisor's role in Ecotime - the new payroll timekeeping system coming in January!
To Supervisors

November 19, 2019
Campus Timekeepers Followup

November 1, 2019
Campus Timekeepers Announcement

October 23, 2019
Campus Notice

 

Demos and Presentations

The following were made available for viewing, download and presentation to teams.

Presentation Type: Presentation Title Date Recording Downloadable Materials
Webinar: 
Timekeepers Q&A Session
November 14, 2019 Timekeeper Q&A:
Presentation PDF
Webinar:
Timekeeper Demonstration
December 10, 2019 Timekeeper Demonstration:
Presentation PDF
Webinar:
Ecotime for Supervisors
December 17, 2019 Supervisor Q&A:
Presentation PDF

Department Resources

Timekeepers, supervisors, HR and leadership were asked to coordinate efforts to prepare departments for Ecotime and to address staff concerns.

Presentations

The PDF Employee User Guide provided the basics of employee use for departmental Ecotime information presentations.

Attendance at Timekeeper and Supervisor training was offered before presenting this material.

Signage

An 8.5" x11" print-your-own sign for use in breakrooms and other high-visibility locations was made available along with a file for display on digital signage 

Downloads