Skip to main content
Enterprise Systems Renewal ESR
  1. Enterprise Systems Renewal
  2. Projects
  3. Timekeeping
  4. Communications
  5. November 1, 2019 Notice to Timekeepers

November 1, 2019 Notice to Timekeepers

From: "Gomez, George" <ggomez@ucsd.edu>
Date: Friday, November 1, 2019 at 4:20 PM
To: "ucsd-timekeepers-l@mailman.ucsd.edu" <ucsd-timekeepers-l@mailman.ucsd.edu>
Subject: Timekeeping System Update 

Greetings,

On October 23, 2019, VC CFO Pierre Ouillet and Lori Donaldson announced UC San Diego’s selection of Huntington Business Systems (HBS) Ecotime as the new consolidated timekeeping system (http://adminrecords.ucsd.edu/Notices/2019/2019-10-23-3.html).

While this consolidation includes the transition of nearly 26,000 staff to Ecotime timekeeping, it will not include Kronos and UC San Diego Police Department Telestaff time reporting systems.

When will timekeeping change to Ecotime?

Health HR is currently implementing Ecotime for the School of Medicine staff.

Skaggs School of Pharmacy will complete implementation before the end of this calendar year.

The campus implementation is scheduled to go live in waves beginning in early 2020 and completing with the UCPath deployment.

The campus implementation, led by the Enterprise Systems Renewal (ESR) Timekeeping Project team, replaces MyTime, Temporary Employment Services Online Pay System (TOPS), RMP's TimeSuite system and many paper time sheets for payroll time reporting.

Why is the system changing?

Reduces Complexity: As Timekeepers you’re aware of the numerous timekeeping systems throughout the University and their complexity.

Improves Efficiency and Compliance and Integrates with UCPath: This not only brings efficiencies through the administration of the system it reduces risks with varied time reporting, calculation and approval practices by strengthening our compliance and system integration.

What changes will you see?

The rules-based system will remove the need for many manual calculations performed today, as the system will be pre-loaded with rules governed by union contracts around overtime, shift differential and call back work. This will shift the focus of the timekeeper role to:

Overall timesheet review

Confirmation of timesheet completion by employees

Confirmation of timesheet approval by supervisors

The project team has scheduled a webinar to provide information about the project, training we will provide, known changes and an opportunity to hear from you.

The webinar is scheduled from 2:00- 4:00 p.m. November 14, and an invitation will be forthcoming. The webinar will be followed by a system demonstration in early December.

Get more information & learn what you need to do

Read about the project on the Timekeeping project website, esr.ucsd.edu/time <link to:https://esr.ucsd.edu/projects/time/>.

Also, plan to attend the Timekeeper webinar on November 14. Don't worry if you aren't available, the webinar will be recorded and posted on the  project website afterwards.

Send your questions to the Enterprise Systems Renewal (ESR) program Timekeeping project team, esr-time@ucsd.edu, to learn more.

The ESR Timekeeping Project Team