About Enterprise Event & Production Management
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The ESR Enterprise Event & Production Management (EEPM) project went live in June 2021. Visit the Campus Events and Activities Portal for information and support.The Enterprise Event and Production Management (EEPM) project mission was to create a harmonized solution for event planning. Informed by the larger event-planning community and built on related requirements the project was prioritized and managed toward related solutions.
Improving systems currently in use and providing a comprehensive solution frees staff and students to focus their time and effort on advancing the education, research and public service mission of UC San Diego.
Guiding Principles
- Collaborate and partner with campus event stakeholders to understand specific business and enterprise needs to develop a unified future state.
- Leverage existing Enterprise Systems to support event processes and maximize existing technology investments.
- Develop and adjust existing event policy frameworks to meet individual needs with an enterprise focus to meet institutional goals.
- Develop a unified event workflow to reduce event process redundancies and inefficiencies.
- Define a new automated event publication process to enable timely access to event information from the event programmer and attendee perspectives.
Project Sponsors
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Alysson Satterlund Vice Chancellor for |
Gary C. Matthews Vice Chancellor for Resource Management and Planning |
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Project Governance
Project Governance provides leadership support to the project team and ensures decisions are made in accordance with guiding principles.
Governance members make certain the project is operating within stated constraints (budget, schedule, scope, etc.) and monitors risks and associated mitigation efforts.
| Governance Members | Role |
|---|---|
| Christy Bliss | Executive Director & Donor Experience & Engagement - Advancement |
| Anne Buckley | Chief Communications & Marketing Officer, University Communications and Public Affairs |
| Jacquie Campbell | Associate Director, Conferences, Housing Dining Hospitality |
| Kevin Chou | Director, Enterprise Systems Renewal Executive Director, Business Technology Services, Information Technology Services |
| Sharon Camarero | Marketing, University Extension |
| Eliud Escobedo | Director, Business Transformation and Innovation, Resource Management and Planning |
| Matt Hale | Executive Director, Creative Services and Publications, University Communications and Public Affairs |
| Kim Kennedy | Chief Officer, Marketing & Communications, UC San Diego Health |
| Tad Linfesty | Facilities Manager, Arts and Humanities |
| Kimberly O’Connell | Clean Water Utility Manager, Environment, Health, and Safety |
| Brett Pollak | Director, Workplace Technology Services, Information Technology Services |
| Donna Shabkie | Manager, Events & Venues, Scripps Institution of Oceanography |
| Jill Townsend | Executive Director, Special Events and Protocol |
| Sharon Van Bruggen | Executive Director, Student Affairs, University Centers |
Project Team
The Enterprise Event Production Management (EEPM) project team delivered an efficient, transparent enterprise-wide event management system that supports our cultural, academic, educational and recreational event offerings.
The core project team ensures successful launch and continuous support.
Change Network
The goal of a Change Network is to organize leaders at all levels of the university to ensure end users are aware and hear the right messages from the right people.
Building a network of informed individuals with business and technical backgrounds from across the university provides a local support structure that can better anticipate and meet the needs of UC San Diego's diverse group of stakeholders.
Representatives served this multi-faceted role to provide critical project support, including:
- Leading changes through words, behaviors, and actions
- Providing guidance to individuals or groups as they recognize the need
- Attending periodic informational sessions
- Conducting presentations provided by the EEPM team
- Establishing two-way communication and feedback loops within local networks
- Escalating and de-escalating organizational change resistance and conflicts in partnership with project Change Lead and Practitioners