Kuali IRB August Update

Almost 600 applications have been created since Kuali IRB launched July 7! During this time, the Office of IRB Administration (OIA) has also been building Knowledge Base articles and tracking feedback, questions, requests and reported issues to ensure the research community is well supported. 

This is what the team is working on:

Kuali IRB Access Requests

Certain groups within the research community, including students and non-UC San Diego staff, need a “Sponsored Affiliates” account to access Kuali IRB.

Find more about how to request a Business Systems account for sponsored affiliates on the Kuali IRB General Access Information Knowledge Base Article. Contact the OIA team for additional guidance through the process.

Transferred, Existing Studies to Kuali IRB

Current, active studies have been created as a “shell record” in Kuali IRB, with critical data points from the legacy eIRB system. When a study reaches its Continuing Review date, the research team will follow a two-step process to complete the transfer to Kuali IRB:

1. Initiate an “Amendment” application to update the shell record.
2. With a completed Amendment, initiate a “Renewal” to begin the Continuing Review process.

Find more details on the transfer process on the Quick Sheet on Transferring Existing Studies.

Review the Study Transition Matrix to determine when to engage the Kuali IRB transfer for your study.

PIs Unable to See Existing Studies in Kuali IRB

Some Principal Investigators (PI) and research teams have reported that they cannot find their existing studies in Kuali IRB. 

Some protocols in the legacy eIRB system were associated with a PI’s non-UCSD email address. PI accounts linked to a UCSD email address will display as “SMITH, JOHN (john.smith.jsmith).”

To fix this issue:

For studies set to expire in September or October:

• Contact the OIA team at irb@health.ucsd.edu with the PI’s name and study numbers.
• OIA staff will assist with correcting the accounts to allow the PI to gain access.
• The PI can then add a study contact to assist them.

• The OIA and Kuali teams are working on a technical fix that will allow these PIs to access these studies.

Learn more at Choosing the Correct Credentials.

Find instructions to add a study contact at PI Permissions Step by Step.

Training and Resources

• Kuali IRB training: Find the August and September schedules and registration links at Kuali IRB Training.
• Find support articles for Kuali IRB at the Research Support Knowledge Base.
• Contact the team with your questions, requests, issues or feedback at irb@health.ucsd.edu.