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Student & Faculty

A New Way to Find Reports is Coming in April!

Posted: 4/13/2021

Calling all decision makers, analysts and data aficionados. We are proud to announce that reports.ucsd.edu, the current location for enterprise system and cross-system reports, will be upgraded soon to the Business Analytics Hub, also known as BAH! Starting late April 2021, all reports that are currently available via reports.ucsd.edu...

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Category: HR and Payroll, Financial Systems, Student & Faculty, News, Data & Analytics, Technology Infrastructure, Research Administration

Building a Vision for a Student Information System Future Design: Ideal State Process Analysis

Posted: 3/9/2021

The Student Information System (SIS) project team has built a rich body of knowledge developing a process landscape and current state maps. We’ve arrived here with the help of 233 subject matter experts from campus and UC San Diego Extension. After conducting over 200 working sessions we identified 117 processes on the process...

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Category: News, Student & Faculty

Next Steps Toward a New SIS

Posted: 2/9/2021

If you add up all of the days, the Student Information System (SIS) project team, subject matter experts (SMEs), and technical experts have been locked away in Zoom Conference Room Pilot (CRP) sessions for nearly a month! Harnessing UC San Diego’s own expertise and insight into what we do and why we do it, the CRP sessions...

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Category: Student & Faculty, News

Information and Understanding Exchange

Posted: 1/8/2021

With multi-day Conference Room Pilot (CRP) sessions complete for two of three vendors, the Student Information System (SIS) project team is close to meeting the most important CRP goal: learning.Vendors were given a set of 35 UC San Diego scenarios across Enrollment, Academic Records, Billing and Financial Aid, Extension, and School of Medicine,...

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Category: News, Student & Faculty

Just the Beginning

Posted: 12/4/2020

What does it mean to implement a Student Information System (SIS) “solution?”  It means that selecting the best product is just the beginning of what we need to do to provide a true 21st century student experience!The Enterprise Systems Renewal (ESR) program knows that a system replacement requires not only a core...

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Category: Student & Faculty, News

What's the Latest?

Posted: 11/19/2020

ESR projects - new, in progress and already launched - have been going non-stop with project planning, implementation and all of the work that follows a system's go-live. Here's a look at some of what's been happening as reported by members of each project team: AP Next Biobib Project – Change Practitioner: Heather...

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Category: Data & Analytics, Financial Systems, Research Administration, Technology Infrastructure, Student & Faculty, News

Social Login Adds New Functionality for Alumni

Posted: 11/10/2020

With its growing popularity among UC San Diego alumni, Social Login- as part of the Enterprise Identity Management project- offers newly added functionality as of November 5, 2020. This new enhancement now focuses on helping those users who are unsuccessful in using their Google, Microsoft or LinkedIn account login information to easily and...

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Category: News, Technology Infrastructure, Student & Faculty

Looking To the Future: Ideal State

Posted: 11/9/2020

With business process mapping of current state in full swing, the Student Information System (SIS) project team is already busy planning for the analysis of a system-agnostic ideal state. But what does all of this analysis have to do with implementing a new SIS?A student information system is one of the engines of a...

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Category: News, Student & Faculty

Social Login an Alumni Success

Posted: 10/13/2020

Part of the Enterprise Identity Management project, Social Login is a continuing success with UC San Diego community members. Social Login helps users, namely alumni, easily and securely access select university resources and services using their Google, Microsoft or LinkedIn account login information. The service has created a more secure...

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Category: Student & Faculty, News, Technology Infrastructure

Coming Together: New SIS to Unify Campus and Extension

Posted: 10/5/2020

Currently, UC San Diego operates with two student information systems: one for undergraduate, graduate, and the Schools of Medicine and Pharmacy; and one for UC San Diego Extension. An exciting aspect of the Student Information System (SIS) project will be the transition to a single system for all student and learner data.The SIS project will...

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Category: Student & Faculty, News

Shaping an Improved Student Experience

Posted: 9/9/2020

For UC San Diego students - whether undergraduate, graduate, professional or Extension - the Student Information System (SIS) is the most important behind-the-scenes software system in their academic lives. It's behind-the-scenes in the sense that students do not interact with it on a daily basis, but most important in the sense that the...

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Category: Student & Faculty, News, ESR Behind the Scenes

UC OATS’ First Year

Posted: 8/18/2020

The University of California recognizes that community involvement is important for faculty and the university. While faculty are encouraged to participate in professional work and research outside of their role with their UC university, there are policies in place to determine the amount of outside work that can interfere with the duties of...

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Category: Student & Faculty, News

Process Improvement: Getting into the Weeds

Posted: 8/11/2020

“Getting into the weeds” is often invoked in a pejorative context – especially in a work setting. Discuss too much detail and people tend to zone out!   However, “getting into the weeds” is exactly what’s needed for...

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Category: News, Student & Faculty

SIS Moves Forward with Executive Support

Posted: 7/8/2020

The Student Information System (SIS) renewal effort has been charging ahead for over a year now. It is designed to concurrently replace outdated student systems with new, more flexible technology, improve business processes and practices, and offer a more user-friendly experience for students.Despite having had to to rapidly transition to remote...

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Category: News, Student & Faculty

Social Login Successfully Launches

Posted: 6/17/2020

On May 20, 2020, UC San Diego brought alumni access to systems into the 21st century. As part of the ESR Enterprise Identity Management (EIM) project, Social Login officially launched, ushering a new era in identity and access management. This new, user-friendly...

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Category: News, Technology Infrastructure, Student & Faculty

Process Mapping 101

Posted: 6/10/2020

Hi y’all! My name is Katie and I’m the Business Process Lead for the Student Information System (SIS) project. My day job is in the Division of Biological Sciences where I am a Technical Project Manager with a background in user experience design. As part of the Biology Computer Services business unit, I lead a great team of...

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Category: Student & Faculty, News, ESR Behind the Scenes

SIS Project to Provide Clear, User-Friendly Student Financial Experience

Posted: 6/9/2020

In March, as the COVID-19 pandemic necessitated the shift to remote classes, on-campus residents were given the option of voiding their housing contracts and receiving housing credits. Approximately 9,500 students took this option.For Student Financial Solutions (SFS), applying credits is a manual, student-by-student process. While we were...

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Category: News, Student & Faculty, ESR Behind the Scenes

Managing Your Identity and Access with EIM

Posted: 5/19/2020

Have you ever missed a deadline because you were waiting for access to a campus system or service? How many times have you encountered delays because different campus systems could not recognize that you were in fact the same person? How many of you struggle to remember the difference between your Business Systems and Active Directory...

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Category: Technology Infrastructure, Student & Faculty

New Student System to Ensure Accuracy, Provide Improved User Experience

Posted: 5/8/2020

As University Registrar, I’m responsible for supporting the instructional mission of the university by providing core enrollment services to students, faculty, colleges and academic departments in the areas of academic records, class scheduling and registration. It’s a job I take seriously, but also...

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Category: Student & Faculty, ESR Behind the Scenes, News

UC OATS: Departments Achieve 100% Compliance; New Features Coming

Posted: 2/14/2020

Congratulations to the Department of Literature and the Department of Pediatrics in Health Sciences—both were the only departments to have 100% compliance for 2018-19 reporting in the Online Activities Tracking System (OATS) by the November 2019 deadline. UC Oats is the faculty solution for entry, review and pre-approval of activites...

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Category: Student & Faculty, News

UC OATS Goes Live

Posted: 9/13/2019

Add the University of California Outside Activity Tracking System (UC OATS) to the list of ESR project launches! UC OATS went live on September 3 as the new faculty solution for entry, review and pre-approval of activites they engage in outside of their work on campus. “We are excited to partner with our fellow UC campuses in bringing...

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Category: News, Student & Faculty

Student Information System Project in Full Swing

Posted: 9/13/2019

The Student Information System (SIS) project has launched! With SIS, UC San Diego will be replacing the current Integrated Student Information System, ISIS, in order to achieve modern efficiencies, streamline reporting needs and improve the student experience.  “We are excited to kick off the Student Information...

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Category: Student & Faculty, News

New UC-Wide Outside Activity Tracking System is On the Way

Posted: 7/12/2019

We are pleased to announce the upcoming launch of the University of California Outside Activity Tracking System, known as UC OATS. UC OATS is a system-wide program, customized for each campus, that helps faculty, deans and faculty administrators efficiently track, manage and certify outside professional activities. Replacing the current paper...

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Category: Student & Faculty, News

AP Next Launches Faculty180 Pilot

Posted: 3/19/2019

AP Next officially launched the Faculty180 pilot, an exciting new system for improving faculty activity collection and curriculum vitae (CV) creation. The system more efficiently documents faculty’s academic activities for their reviews, including their publications and/or creative work, student instructional commitments and university...

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Category: Student & Faculty, News

Enhanced Degree Audit Launches for Undergraduates

Posted: 2/13/2019

I am pleased to announce the formal launch of UC San Diego’s next generation Degree Audit Reporting System (DARS). On January 23, the Office of the Registrar, in partnership with IT Services, colleges, divisions, academic departments and programs, delivered an enhanced version of our 23-year-old degree audit to all...

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Category: Student & Faculty, News

ProSAM Student Financial Aid Solution is Live 

Posted: 11/20/2018

Since July 2018, UC San Diego has disbursed more than $145M in graduate and undergraduate financial aid using a new solution called ProSAM. ProSAM replaces “classic” SAM, otherwise known as Student Aid Management, which has been in use at UC San Diego for 30 years or more.   “SAM is the...

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Category: Student & Faculty, News

A Higher Degree of Advising Support

Posted: 10/19/2018

Fall Quarter is upon us, and thousands of students are back on campus. Sure, they’re focused on the day-to-day – papers due, lab assignments, what’s for lunch. But they’re also looking down the road to their expected graduation. Right now they can only get a rudimentary view of what that road will be like....

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Category: Student & Faculty

APNext Team Attends New Faculty Orientation

Posted: 10/19/2018

UC San Diego’s new faculty orientation took place September 24, and the APNext team was on hand to talk about Interfolio, the new faculty review solution we’re currently piloting. At our booth we provided live demonstrations and talked about Enterprise Systems Renewal (ESR). Having a presence at this event was important to...

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Category: Student & Faculty

Digitizing Academic Reviews

Posted: 8/20/2018

Jenna Lucius and Cindy Palmer work on APNext Interfolio. UC San Diego is growing more rapidly than ever. No one would dispute that the campus is undergoing a radical and exciting transformation. In order to support the expected growth of student enrollment in the coming years, now more than ever, we have to work smarter and more...

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Category: ESR Behind the Scenes, Student & Faculty

New Admissions Solution Streamlines Process

Posted: 6/20/2018

One of the first ESR projects to be implemented is a streamlined undergraduate admissions process using a solution called Slate. In the past, Enrollment Management used a mishmash of tools for the admissions process: one for applications, another for campus tours, another for communications…The systems were outdated, difficult to use...

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Category: News, Student & Faculty

uAchieve Release Date Announced

Posted: 6/20/2018

At a recent town hall meeting, the uAchieve team announced that the campus-wide launch date of the uAchieve system will be January 23, 2019. Timing a project as long and complex as this is not an easy task, but with the help of campus-wide partners, uAchieve is set to deliver an evolutionary way of auditing student degrees at UC San Diego.The...

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Category: Student & Faculty