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Student & Faculty

SIS Project: What You Should Know (June 2024)

Posted: 6/20/2024

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since May's newsletter. You can watch the two-minute video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at...

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Category: News, Student & Faculty

Initial Release of the New SIS Explained

Posted: 6/18/2024

Now that we are heavily working on the ISIS Replacement Project, you may be wondering what the new system launch will include, and perhaps more importantly, what it will not include. Let’s review what the initial release of the new student information system (SIS) will entail and how opportunities for future releases will be...

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Category: News, Student & Faculty

New SIS, New Name: Introducing the Triton Student System

Posted: 6/18/2024

We are excited to announce that a name has been chosen for our new student information system (SIS). We are proud to introduce the Triton Student System. As you know, back in December of 2023, we selected SAP Student Lifecycle Management as the SIS to replace our current system, ISIS. Our implementation of Student Lifecycle Management here at UC...

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Category: News, Student & Faculty

SIS Project: What We’ve Heard (June 2024)

Posted: 6/18/2024

In the month of June, our team met with seven different teams across campus to continue our conversations of the SIS Project with various leadership and staff groups. We are grateful for the ongoing feedback regarding initiatives and efforts our organizational change management (OCM) team can do to help with this transformational change of...

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Category: News, Student & Faculty

Continuity Planning Conversations Recap

Posted: 5/24/2024

Continuity planning is an essential component of the ISIS Replacement Project. Before our student information system called ISIS gets shut off, the Continuity Planning team has to make sure that business processes connected to it will continue to run as smoothly as possible, so we can minimize the effects of the decommissioning of ISIS on...

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Category: Student & Faculty, News

Planning for Continuity Planning

Posted: 5/23/2024

Over the years, we've developed many applications that live alongside our current student information system (SIS) and help our students, faculty and staff accomplish their tasks more efficiently. As we move forward with designing our new SIS, we must assess what will happen to each of those additional applications.  For...

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Category: Student & Faculty, News

SIS Project: What You Should Know (May 2024)

Posted: 5/23/2024

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since April's newsletter. You can watch the two-minute video summary (coming soon!) or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at...

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Category: Student & Faculty, News

Stipends Phase for Financial Support Payments Tool (FSPT)

Posted: 5/21/2024

You may have read the article From Requests to Payments: Ramping up for the Financial Support Payments Tool (FSPT) in which the project phases were introduced for the FSPT Project. Since then, a new phase has been added to the project. The article below provides more information about the new Phase 0. Updated Phases Originally, the project had...

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Category: Student & Faculty, News

Let’s Get Down to Business: Process Design Workshops

Posted: 5/15/2024

We have entered into a new, exciting phase of the ISIS Replacement Project: Process Design Workshops. The introductory and advanced training sessions that were completed in March built the foundation for the 11-month journey of design workshops that began on May 6 and will continue until March 2025. Our implementation partner, invenioLSI (iLSI),...

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Category: News, Student & Faculty

SIS Project: What We’ve Heard (April 2024)

Posted: 4/15/2024

The SIS Project team attended 10 engagements in March, meeting with the university community to provide important project information and to conduct valuable listening sessions. We are grateful to the 391 UC San Diego employees from various campus units who showed up and shared their thoughts, questions and insights.  Statistics...

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Category: News, Student & Faculty

SIS Project: What You Should Know (April 2024)

Posted: 4/15/2024

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since March’s newsletter. You can watch the two-minute video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at...

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Category: Student & Faculty, News

SLcM Training: Setting the Stage

Posted: 4/15/2024

The ISIS Replacement Project officially began on March 1, 2024, and our implementation team wasted no time digging into the system selected to replace ISIS, called Student Lifecycle Management, or SLcM. Between March 11 and March 22, members of our implementation team participated in two weeks of vendor-provided training with our partners iLSI...

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Category: News, Student & Faculty

Project to Replace ISIS Moves Forward

Posted: 3/11/2024

By now, you’ve likely seen the Campus Announcement informing the university community that the project to replace our current student information system (ISIS) with SAP’s Student Lifecycle Management (SLcM) officially began as of March 1, 2024. Below are key takeaways from this project milestone, as well as a video...

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Category: Student & Faculty, News

SIS Project: What You Should Know (March 2024)

Posted: 3/11/2024

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since February’s newsletter. You can watch the two-minute video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at...

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Category: News, Student & Faculty

UC San Diego Honored with New Client of Distinction Award

Posted: 3/6/2024

Recognizing the Successful Implementation of Transact  We are proud to announce that the University of California San Diego has been awarded the prestigious New Client of Distinction Award from Transact Integrated Payment Solutions, the leader in integrated campus payment, ID and commerce solutions. This award recognizes the outstanding...

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Category: News, Student & Faculty

SIS Project: What We’ve Heard (March 2024)

Posted: 2/28/2024

In February, we continued our engagements with the university community by meeting with various units from many areas across campus for project updates, listening sessions, continuity planning and report remediation discussions. These meetings aimed to offer updates, give context and provide planning support for the Student Information System...

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Category: News, Student & Faculty

SIS Project: What We’ve Heard (February 2024)

Posted: 2/5/2024

In January, we continued our engagements with the university community by meeting with various units from many areas across campus for project updates, listening sessions, and change freeze, continuity planning and report remediation discussions. These meetings aimed to offer updates, give context and provide planning support for the Student...

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Category: News, Student & Faculty

SIS Project: What You Should Know (February 2024)

Posted: 2/5/2024

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since January’s newsletter. You can watch the two-minute video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at...

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Category: Student & Faculty, News

SIS Project: What We’ve Heard (January 2024)

Posted: 1/9/2024

In December, we continued our engagements with the university community by meeting with the School of Biological Sciences, Undergraduate Academic Advising Council, Student Health and Well-Being, Halıcıoğlu Data Science Institute, Jacobs School of Engineering, School of Social Sciences, and groups impacted by the...

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Category: News, Student & Faculty

From Requests to Payments: Ramping up for the Financial Support Payments Tool (FSPT)

Posted: 1/9/2024

You may recall the July 2023 newsletter article F-S-P-T Find Out What It Means To Me, which explained the initial project information. The Financial Support Request Tool (FSRT) will be replaced by the Financial Support Payments Tool (FSPT) as part of the project. Below are important updates about the FSPT project we have to share. Three Phases...

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Category: Student & Faculty, News

SIS Project: What You Should Know (January 2024)

Posted: 1/9/2024

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since December’s newsletter. You can watch the two-minute video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at...

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Category: Student & Faculty, News

Change Practitioners & Organizational Change Management (OCM): The Heartbeat of Progress

Posted: 1/8/2024

Managing the community’s expectations of change can be a difficult obstacle for a project to overcome, and this only becomes more true for large projects. Change practitioners play a key role in facilitating this change. The Enterprise Systems Renewal (ESR) Student Information System (SIS) Project has brought on board several change...

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Category: Student & Faculty, News

New & Improved: SIS Project Vision & Guiding Principles

Posted: 12/12/2023

The Student Information System (SIS) project launched in 2019 with one specific intention–to replace ISIS. While the overarching goal of the SIS project has remained the same over the past four years, the project structure and team have evolved significantly.  First, the project structure has expanded from just one project...

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Category: News, Student & Faculty

SIS Project: What You Should Know (December 2023)

Posted: 12/12/2023

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since November's newsletter. You can watch the two-minute video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at...

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Category: Student & Faculty, News

SIS Project: What We’ve Heard (December 2023)

Posted: 12/11/2023

In November, we continued our engagements with the university community by meeting with the School of Physical Sciences, School of Arts and Humanities, Rady School of Management, Jacobs School of Engineering, School of Global Policy and Strategy and the Vice Chancellor of Academic Affairs leadership team. The purpose of these meetings was to...

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Category: Student & Faculty, News

Project Freeze in the SIS Domain Begins February 2024

Posted: 12/11/2023

The Student Information System (SIS) Project core team has been preparing for change freezes for several months, and starting February 2024, change freezes will officially begin taking effect for projects within the student information services domain. They will continue throughout the duration of the SIS Project.  What to Know About...

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Category: Student & Faculty, News

System to Replace ISIS Selected

Posted: 12/11/2023

By now, you’ve likely seen the Campus Announcement informing the university community that the contract for a new student information system (SIS) has been awarded to invenioLSI, SAP’s North American distributor for their Student Lifecycle Management (SLcM) product. Below are key takeaways from this decision, as well as a...

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Category: News, Student & Faculty

SIS Project: What We’ve Heard (November 2023)

Posted: 10/31/2023

In October, we continued our engagements with the university community by meeting with the School of Medicine, Vice Chancellor for Student Affairs and Student Leadership, Herbert Wertheim School of Public Health and Human Longevity Science and School of Arts and Humanities. The Student Information System (SIS) Project team delivered a...

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Category: News, Student & Faculty

Preparing Stakeholders for Reporting Changes

Posted: 10/31/2023

As part of the ongoing work in preparation for the new student information system (SIS), significant efforts have already been dedicated to the remediation of student data-related reports. Since July 2023, we have actively engaged with multiple schools and units to discuss the future state of reporting. These targeted engagements have focused on...

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Category: News, Student & Faculty

Reporting Conversations Recap

Posted: 10/31/2023

Since July 2023, we have met with the Division of Extended Studies, School of Social Sciences, School of Biological Sciences, School of Physical Sciences, the Rady School of Management, School of Arts and Humanities, Scripps Institution of Oceanography and the School of Global Policy and Strategy to discuss the future state of reporting. These...

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Category: Student & Faculty, News

SIS Project: What You Should Know (November 2023)

Posted: 10/31/2023

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since October's newsletter. You can watch the two-minute video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at...

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Category: News, Student & Faculty

Meet the SIS Project Team

Posted: 10/6/2023

We are happy to introduce you to the five new members of the SIS Project team! Watch the video to learn more about the team and their favorite places to visit.  Team Member Project Role Gayle Ta Business Process Owner Christina Duke Change Practitioner Destiny Lopez Change Practitioner Joseph Gandini Change...

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Category: News, Student & Faculty

SIS Project: What You Should Know (October 2023)

Posted: 10/5/2023

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since September's newsletter. You can watch the two-minute video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at...

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Category: Student & Faculty, News

Release of Transact for Extended Studies

Posted: 9/28/2023

We are pleased to announce that the new student billing and payment system, Transact, which main Campus has already implemented, was officially released for the Division of Extended Studies (DES) on September 21, 2023.  Project Overview With the goal of improving the student experience, streamlining operations, and creating a unified...

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Category: Student & Faculty, News

Preparing for the Kickoff of the Curriculum Management Project

Posted: 9/21/2023

As part of the primary work for the Student Information System (SIS) Project, we will implement the curriculum management system, CourseLeaf, for course and curriculum proposal and maintenance, catalog management, learning outcome tracking and management and the metrics required for accreditation. Since signing the contract with Leepfrog...

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Category: News, Student & Faculty

SIS Project: What We’ve Heard (September 2023)

Posted: 9/8/2023

In August, we continued our engagements with the university community by meeting with the Skaggs School of Pharmacy and Pharmaceutical Sciences, Scripps Institution of Oceanography, Technical Community TECHTalk, Division of Extended Studies (DES) Operations Forum, Jacobs School of Engineering and a Roadshow for DES. The SIS Project team...

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Category: News, Student & Faculty

SIS Project: What You Should Know (September 2023)

Posted: 9/8/2023

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since August's newsletter. You can watch the two-minute video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at...

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Category: News, Student & Faculty

SIS Project: What We’ve Heard (August 2023)

Posted: 8/8/2023

In July, we continued our engagements with the university community by meeting with the School of Physical Sciences, School of Arts and Humanities, Halıcıoğlu Data Science Institute, Rady School of Management, Graduate & Professional Student Association, and School of Global Policy and Strategy. The SIS Project...

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Category: News, Student & Faculty

SIS Project: What You Should Know (August 2023)

Posted: 8/8/2023

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since last month's newsletter. You can watch the 90-second video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at...

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Category: Student & Faculty, News

Release of the New TritonPay

Posted: 8/7/2023

We are pleased to announce that the new TritonPay was released on August 2, which will provide improvements to the student payment experience on campus. The implementation team worked hard in preparation for the release of these updates to the student billing and payments system to ensure a successful launch.  Preparation for the...

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Category: Student & Faculty, News

Backfill: Prioritizing Staff Expertise for the SIS Project

Posted: 8/4/2023

There are many resources and strategies that the Student Information System (SIS) Project is utilizing to design and implement the new applications and tools that the university will be adopting as part of the Enterprise Systems Renewal (ESR) Program. Backfill is one of those strategies. In short, backfill is the approach of freeing up time of...

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Category: Student & Faculty, News

Meet the SIS Project Team!

Posted: 7/11/2023

We are happy to introduce you to the ten members of the SIS Project team! Watch the video to learn more about the team and their favorite places to visit. Click on a team member's name in the table below to learn more about them. Team Member Project Role Cindy Lyons Change Lead Sara Danford Change Lead Angie...

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Category: News, Student & Faculty

SIS Project: What We've Heard (July 2023)

Posted: 7/5/2023

We are honored to continue our engagements with various divisions, schools, departments and units to learn more about their needs and concerns for a new student information system. In the month of June, the Student Information System (SIS) Project team was invited to present to two schools, Biological Sciences and Social Sciences. The SIS...

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Category: Student & Faculty, News

F-S-P-T: Find Out What It Means to Me

Posted: 7/5/2023

A few years ago, in 2019 when I was a graduate advisor in Engineering, I attended one of the Division of Graduate Education and Postdoctoral Affairs (GEPA, then Graduate Division) updates meetings. This is where I first learned that the Financial Support Unit (FSU) was planning to change the Financial Support Request Tool (FSRT).  The...

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Category: Student & Faculty, News

SIS Project: What You Should Know (July 2023)

Posted: 7/5/2023

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since last month's newsletter. Feel free to watch the 90-second video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at...

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Category: Student & Faculty, News

SIS Project Teams

Posted: 7/5/2023

There are various groups and teams of individuals that are working on, guiding and supporting all aspects of the Student Information System (SIS) Project and its many efforts. These different groups work together to ensure the success of the projects.  The key to a project’s success is having all the right people involved to...

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Category: News, Student & Faculty

Contract Awarded for Curriculum Management System

Posted: 6/6/2023

By now, you’ve likely seen the Campus Announcement informing the University community that the contract for a curriculum management system has been awarded to Leepfrog Technologies Inc. and their system, CourseLeaf. Below are the key points we want to highlight about this decision, links to frequently asked questions and a way to...

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Category: News, Student & Faculty, Uncategorized

SIS Project: What You Should Know (June 2023)

Posted: 6/6/2023

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since last month's newsletter. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu.  Core Student Information System (SIS)...

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Category: Student & Faculty, News

SIS Project: What We've Heard (June 2023)

Posted: 6/5/2023

You have likely already heard that the SIS Project team is in the final stages of the third Request for Proposal (RFP) for a new student information system. The conference room pilot (CRP) sessions with the vendors ended in May, and the CRP evaluators have submitted their final scores to be reviewed by the SIS governance committee.There has been...

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Category: News, Student & Faculty

Meet Carlos Jensen, SIS Governance Co-Chair: Advocating for Shared Engagement, Inclusivity and Readiness

Posted: 6/5/2023

As work on the SIS Project continues across a growing number of system implementations and improvements, I also continue with my effort to meet with as many of my project colleagues as possible to learn more about them and how they approach their role on the project. Today, I am meeting with Carlos Jensen, Associate Vice Chancellor for...

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Category: Student & Faculty, News

Time to Upgrade: Why We Must Replace ISIS Now

Posted: 6/2/2023

I have been a UC San Diego employee since 2016, and I can still vividly remember the day that I was introduced to the university’s Integrated Student Information System (ISIS). I was being trained in my new role as a Program Manager for Extended Studies, and the first time I saw ISIS, I felt that I was transported back in time 30...

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Category: News, Student & Faculty

Preparing for Change Freezes

Posted: 5/4/2023

The Student Information System (SIS) Project team has begun planning for change freezes that will occur during the execution of the project. These change freezes include both data freezes and technical work freezes. Data Freezes The data contained within our student systems and student-related processes is critical to the ongoing business of the...

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Category: News, Student & Faculty

SIS Project: What We've Heard (May 2023)

Posted: 5/4/2023

On April 17, 2023, the Student Information System (SIS) Project team was invited to present to the Arts & Humanities student advisors and Management Services Officers (MSO) about the SIS Project. The SIS Project team delivered a presentation that included project context, impact and timeline, and allowed time for a Q&A session and open...

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Category: Student & Faculty, News

SIS Project: What You Should Know (May 2023)

Posted: 5/4/2023

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since last month. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu.  Core Student Information System (SIS) Replacement The Conference Room...

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Category: News, Student & Faculty

TritonPay 2.0: Revolutionizing the Student Payment Experience

Posted: 5/2/2023

As part of the Enterprise System Renewal (ESR) program’s Student Information System (SIS) project, TritonPay, our current student billing application, will be replaced with a vended solution called Transact. Transact has already proven effective as it is already the system we use for our campus ID card access, dining dollars,...

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Category: News, Student & Faculty

SIS Project: What You Should Know (April 2023)

Posted: 4/11/2023

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since last month. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu.  Core Student Information System (SIS) Replacement During Conference Room...

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Category: News, Student & Faculty

SIS Project: What You Should Know (March 2023)

Posted: 3/6/2023

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since last month. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu.  Core Student Information System (SIS) Replacement The Conference Room...

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Category: News, Student & Faculty

SIS Project: What You Should Know (Feb 2023)

Posted: 2/7/2023

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since last month. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu.  Core Student Information System (SIS) Replacement Project core team...

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Category: Student & Faculty, News

SIS Project: What You Should Know (Jan 2023)

Posted: 1/9/2023

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since last month. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu.  Core Student Information System (SIS) Replacement Project core team...

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Category: Student & Faculty, News

SIS Project: What You Should Know (Dec 2022)

Posted: 12/6/2022

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since last month. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu.  Core Student Information System (SIS) Replacement Project core team...

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Category: News, Student & Faculty

SIS Project: What You Should Know (Nov 2022)

Posted: 11/9/2022

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since last month. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu.  Core Student Information System (SIS) Replacement Collected vendor...

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Category: Student & Faculty, News

Faculty 180 Will Help Faculty Collect Academic Activity Information

Posted: 10/14/2022

UC San Diego’s mission as a student centered, research focused, and service-oriented institution of higher education depends largely on the excellence of our academics. Key to their success is UC San Diego’s academic review and appointment process to ensure high standards of achievement across the entire academic population....

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Category: Student & Faculty, News

SIS Project: What You Should Know (Oct 2022)

Posted: 10/10/2022

Key Project Milestones and Progress Here's a quick summary of what's happened on the SIS project since last month. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu.  Core Student Information System (SIS) Replacement Request for Proposal...

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Category: Student & Faculty, News

Moving the SIS Project Forward After a Second No Award

Posted: 9/6/2022

By now, you’ve likely seen the Campus Notice informing the University community that we’ve closed the second Request for Proposal (RFP) for the Student Information System (SIS) Project without award and are now going to open a third RFP. We want to share how critical steps on our SIS journey have informed this decision. Below...

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Category: Student & Faculty

Prioritizing People: Working as a Change Practitioner

Posted: 8/25/2022

Note: Cindy Hsu worked on the Student Information System (SIS) Project as its Change Practitioner from its inception through mid-September 2022. She has since moved on to an exciting new opportunity within UC San Diego; the interview upon which this article is based was completed just prior to Cindy's departure. The entire SIS Project team...

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Category: News, Student & Faculty

What is a Guide on the Side?

Posted: 8/18/2022

Implementing a new system is a major undertaking, much like climbing a mountain. If you set out to climb Mount Everest in flip-flops with a group of people who’ve never climbed higher than the stairs to the 8th floor of Geisel Library before, your odds of success are likely to be vanishingly small. While it helps to start by doing...

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Category: News, Student & Faculty

Being a Change Lead: Dealing in Trust, Transparency and Lots of Feelings

Posted: 8/3/2022

As a Change Lead for the Student Information System (SIS) Project, much of what I do boils down to communication. A significant part of that communication is disseminating information to others, but the most important part is listening—listening to colleagues' hopes, fears, concerns and suggestions for and about our project....

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Category: News, Student & Faculty

RFP Released for Curriculum Management System

Posted: 8/1/2022

At its March 2022 meeting, the Student Information System (SIS) Project governance committee voted to proceed with a request for proposal (RFP) for a curriculum management system. This decision was reached with the input and consultation of various campus stakeholders, including the Academic Senate. As noted in previous articles, the...

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Category: News, Student & Faculty

Financial Aid Project Team Formed and Kickoff Held

Posted: 7/29/2022

The project to implement a new financial aid system for our university continues to make progress. Shortly after receiving approval from leadership to move forward with the project and then forming the project’s steering committee, the project team was formed and a project kickoff held. Gathering the Project Team The Financial Aid...

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Category: Student & Faculty, News

SIS Project Preparation Work: Mobile WebReg Application

Posted: 7/26/2022

In our June 2022 newsletter SIS Ecosystem: The SIS Project and Its Supporting Work, the SIS Project Team provided an overview of the various projects that comprise the preparation work for a new student information system. One of them that will directly enhance the student experience is the Mobile WebReg Application Project.  Mobile...

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Category: News, Student & Faculty

Financial Aid Project Steering Committee Formed

Posted: 7/25/2022

Quickly following the decision to move forward with the project to replace our current financial aid system, ProSAM, with a newer system, Oracle Student Financial Planning (SFP), a steering committee was formed for the project.  We understand from experience and research that active and visible sponsorship is the greatest contributor to...

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Category: News, Student & Faculty

SIS Project Preparation Work: Report Remediation

Posted: 7/1/2022

You may recall from a previous article, SIS Ecosystem: The SIS Project and Its Supporting Work, that one of the projects currently underway to support the Student Information System (SIS) Project is the remediation of student-related reports. When we say “remediation” in this context, we mean updating how reports obtain the...

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Category: News, Student & Faculty

Proven Systems and Unknown Unknowns: The Friends and Foes of a Project Manager

Posted: 6/29/2022

After having interviewed five of my colleagues about their roles on the Student Information System (SIS) Project, the rest of my colleagues know to expect my invitations for interviews. Some of them join me in Zoom feeling a little trepidatious because they’ve never been interviewed before and don’t know what to expect....

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Category: Student & Faculty, News

Financial Aid Project Receives “Go” from Leadership

Posted: 6/23/2022

As part of the in-scope work for the Student Information System (SIS) Project, we will be replacing our current financial aid system, Pro Student Aid Management (ProSAM), with a new system, Oracle Student Financial Planning (SFP). On June 7, 2022, a go/no-go decision meeting was held for the Financial Aid Project with key project stakeholders in...

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Category: News, Student & Faculty

SIS Ecosystem: The SIS Project and Its Supporting Work

Posted: 6/7/2022

The Student Information System (SIS) Project aims to re-envision and improve the student experience at UC San Diego. The reality, however, is that one project alone, no matter how large or complex, cannot do this. The SIS Project team is responsible for overseeing the work of more than just the SIS Project; the team is also responsible for the...

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Category: News, Student & Faculty

Mapping for the Future: Being the Business Process Lead

Posted: 6/6/2022

Note: Katie Frehafer worked on the Student Information System (SIS) Project as its Business Process Lead from its inception through early May 2022. She has since moved on to an exciting new opportunity outside of UC San Diego; the interview upon which this article is based was completed just prior to Katie’s departure. The entire SIS...

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Category: Student & Faculty, News

Connecting Everything Together: The Work of a Solutions Architect

Posted: 5/10/2022

Note: This is the third article in a series about the three different architect roles on the Student Information System project. If you missed the second article, you can read it here: The Design Architect, A New Role for New Challenges. It’s the middle of the day in the middle of a week filled with meetings, meetings and more...

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Category: News, Student & Faculty

Implementing a New Financial Aid System

Posted: 5/10/2022

In our February 2022 article, Managing Project Scope, we noted that financial aid and scholarships is one of the in-scope areas for the SIS project and therefore an area where we expect to see significant change as a result of the SIS project. To support making improvements to the student experience in the area of financial aid and scholarships,...

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Category: News, Student & Faculty

Podcast: Being a Change Lead

Posted: 4/14/2022

SIS Project Change Lead Sara Danford sat down with IT Services’ The Current podcast to talk about her role on the project. Give it a listen to learn more about what it means to be a change lead, the current state of the SIS Project, lessons learned and what Sara’s looking forward to on the...

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Category: Student & Faculty, News, ESR Behind the Scenes

What We Need from a Curriculum Management System

Posted: 4/11/2022

In a previous article, we discussed what a curriculum management system is and how the University could benefit from the implementation of such a system. Since that time, we have been busy reaching out to stakeholders from across the University to better understand their existing pain points in managing courses, curricula and the catalog. We...

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Category: News, Student & Faculty

The Design Architect, A New Role for New Challenges

Posted: 3/31/2022

Note: This is the second article in a series about the three different architect roles on the SIS project. If you missed the first article, you can read it here: The Dualities of an Enterprise Architect. In a stream of seemingly unending Zoom meetings, my favorite type of meeting is one in which I have the opportunity to learn more about my...

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Category: Student & Faculty, News

The Future State of SIS Reporting

Posted: 3/9/2022

As a follow-up to our February 2022 article about the scope of the Student Information System (SIS) Project, we wanted to further clarify one item on the in scope/out of scope list: reports.  In Scope What will be replaced or will change significantly as a result of the SIS project Out of Scope What will not...

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Category: News, Student & Faculty

The Dualities of an Enterprise Architect

Posted: 3/7/2022

It’s just another day of remote work as I hop onto a Zoom call with Dr. David Hutches, the Enterprise Architect (EA) working on the Student Information System (SIS) project. David is fairly new to the team, having joined after the departure of the team’s previous EA. It is not unusual for us to be in multiple meetings...

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Category: Student & Faculty, News

Curriculum Management: Tracking Course and Program Details in a Complex Academic Enterprise

Posted: 3/2/2022

As a follow-up to our February 2022 article about the scope of the Student Information System (SIS) Project, we wanted to provide an update on an in-scope area of the project that the team is currently focusing their attention on: curriculum management. SIS Project: Curriculum Management vs. Learning Management In Scope Out of...

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Category: News, Student & Faculty

Managing Project Scope

Posted: 2/9/2022

One of the key roles of any project team guided by project governance is to control the scope of the project. As a project progresses and plans become more developed, it’s normal for the project specifics to change and evolve. It is critical, however, to monitor that natural project evolution to ensure it does not include any...

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Category: News, Student & Faculty

From Requirements to Reality

Posted: 2/1/2022

In a December 2021 article, we talked about the process of generating the student information system (SIS) project requirements list, or the checklist of everything a new SIS must do to support the ongoing business of the university. This is our SIS shopping list. So, we have our list, now what? Just as a good grocery shopping list...

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Category: News, Student & Faculty

The SIS Shopping List

Posted: 12/6/2021

Replacing our student information system (SIS) may seem like a daunting task. After all, the SIS touches nearly every aspect of business at the university in some way, large or small, directly or indirectly. On a project with such a large scope and with so many different stakeholders, how do you even begin to understand what’s required...

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Category: Student & Faculty, News

Minimizing Disruptions and Supporting Report Access

Posted: 12/1/2021

After the original request for proposal (RFP) for a new student information system (SIS) was closed with no award, the project team refocused their efforts on two key next steps for the project: 1) issuing a new RFP for a vendor partner and 2) pre-habilitation work. Pre-habilitation, or pre-hab, work means doing everything possible to prepare...

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Category: Student & Faculty, News

One for All, All for One

Posted: 11/10/2021

Did you know that UC San Diego leverages two separate systems for storing student records? One houses records for undergraduate, graduate and Health Sciences students, and another houses records for the Division of Extended Studies (DES, formerly Extension). Having two systems can sometimes generate issues. This is especially evident where there...

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Category: Student & Faculty, News

RFP for SIS Vendor Partnership Released

Posted: 11/9/2021

The journey to find a new student information system (SIS) has been ongoing since 2018. While lots of important work has been happening and continues to happen for the project, three especially crucial milestones have now taken place: The release of the initial Request for Proposal (RFP) for a new SIS, The closing of the initial RFP without an...

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Category: News, Student & Faculty

SIS Team Presents at Campus LISA

Posted: 10/11/2021

The ESR SIS project team recently presented at Campus LISA 2021, an annual conference for UC San Diego technical professionals. Participating in Campus LISA is part of our continuing effort to connect and collaborate with various SMEs and communities campuswide.   In the session, the team covered what’s been done,...

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Category: Student & Faculty, News

Governance Critical to SIS Project Success

Posted: 10/8/2021

The Enterprise Systems Renewal (ESR) program leverages the talent and experience of staff, partners and departments across campus to update software applications and review business processes in key service areas, including Student Information. The leveraging of talent extends into the ESR and Student Information...

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Category: Student & Faculty, News

SIS and EIM: Sharing Perspective and Best Practices

Posted: 8/11/2021

The “expert sourcing” approach of Enterprise Systems Renewal (ESR) is all about harnessing, leveraging, and retaining the expertise of UC San Diego employees. Besides making sure that the planning, configuration, and on-going support of our systems are guided and informed by people who have a detailed knowledge of what we do...

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Category: Student & Faculty, News

SIS Project Application for Change Lead Role

Posted: 7/26/2021

The Student Information System (SIS) project is searching for a new Change Lead (Academic) to join the team in Fall 2021! Kathleen D. Johnson is retiring after December 2021, so a new team member is needed to help lead this exciting project. Applications from current UC San Diego staff employees are being accepted through August 16, 2021. As SIS...

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Category: News, Student & Faculty

SIS: Reporting in Focus

Posted: 7/7/2021

Although we aren’t implementing a new student information system (SIS) right away, the SIS project team is still working hard to prepare for the change to a new system with a new Reporting workstream. The vision is to position existing reports into a comprehensive Activity Hub source prior to the Go Live of a new SIS. The work...

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Category: Student & Faculty, News

SIS: Focus on Reporting and “Pre-habilitation” Activities

Posted: 5/12/2021

You may have seen the campus notice that the Request for Proposal (RFP) that we issued to Student Information System (SIS) vendors was closed without making an award. As a project team, we want to clarify how that impacts UC San Diego’s journey to a new SIS. The Conference Room Pilot sessions were incredibly effective in that we now...

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Category: News, Student & Faculty

A New Way to Find Reports is Coming in April!

Posted: 4/13/2021

Calling all decision makers, analysts and data aficionados. We are proud to announce that reports.ucsd.edu, the current location for enterprise system and cross-system reports, will be upgraded soon to the Business Analytics Hub, also known as BAH! Starting late April 2021, all reports that are currently available via reports.ucsd.edu...

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Category: HR and Payroll, Financial Systems, Student & Faculty, News, Data & Analytics, Technology Infrastructure, Research Administration

Building a Vision for a Student Information System Future Design: Ideal State Process Analysis

Posted: 3/9/2021

The Student Information System (SIS) project team has built a rich body of knowledge developing a process landscape and current state maps. We’ve arrived here with the help of 233 subject matter experts from campus and UC San Diego Extension. After conducting over 200 working sessions we identified 117 processes on the process...

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Category: News, Student & Faculty

Next Steps Toward a New SIS

Posted: 2/9/2021

If you add up all of the days, the Student Information System (SIS) project team, subject matter experts (SMEs), and technical experts have been locked away in Zoom Conference Room Pilot (CRP) sessions for nearly a month! Harnessing UC San Diego’s own expertise and insight into what we do and why we do it, the CRP sessions...

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Category: Student & Faculty, News

Information and Understanding Exchange

Posted: 1/8/2021

With multi-day Conference Room Pilot (CRP) sessions complete for two of three vendors, the Student Information System (SIS) project team is close to meeting the most important CRP goal: learning.Vendors were given a set of 35 UC San Diego scenarios across Enrollment, Academic Records, Billing and Financial Aid, Extension, and School of Medicine,...

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Category: News, Student & Faculty

Just the Beginning

Posted: 12/4/2020

What does it mean to implement a Student Information System (SIS) “solution?”  It means that selecting the best product is just the beginning of what we need to do to provide a true 21st century student experience!The Enterprise Systems Renewal (ESR) program knows that a system replacement requires not only a core...

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Category: Student & Faculty, News

What's the Latest?

Posted: 11/19/2020

ESR projects - new, in progress and already launched - have been going non-stop with project planning, implementation and all of the work that follows a system's go-live. Here's a look at some of what's been happening as reported by members of each project team: AP Next Biobib Project – Change Practitioner: Heather...

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Category: Data & Analytics, Financial Systems, Research Administration, Technology Infrastructure, Student & Faculty, News

Social Login Adds New Functionality for Alumni

Posted: 11/10/2020

With its growing popularity among UC San Diego alumni, Social Login- as part of the Enterprise Identity Management project- offers newly added functionality as of November 5, 2020. This new enhancement now focuses on helping those users who are unsuccessful in using their Google, Microsoft or LinkedIn account login information to easily and...

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Category: News, Technology Infrastructure, Student & Faculty

Looking To the Future: Ideal State

Posted: 11/9/2020

With business process mapping of current state in full swing, the Student Information System (SIS) project team is already busy planning for the analysis of a system-agnostic ideal state. But what does all of this analysis have to do with implementing a new SIS?A student information system is one of the engines of a...

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Category: News, Student & Faculty

Social Login an Alumni Success

Posted: 10/13/2020

Part of the Enterprise Identity Management project, Social Login is a continuing success with UC San Diego community members. Social Login helps users, namely alumni, easily and securely access select university resources and services using their Google, Microsoft or LinkedIn account login information. The service has created a more secure...

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Category: Student & Faculty, News, Technology Infrastructure

Coming Together: New SIS to Unify Campus and Extension

Posted: 10/5/2020

Currently, UC San Diego operates with two student information systems: one for undergraduate, graduate, and the Schools of Medicine and Pharmacy; and one for UC San Diego Extension. An exciting aspect of the Student Information System (SIS) project will be the transition to a single system for all student and learner data.The SIS project will...

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Category: Student & Faculty, News

Shaping an Improved Student Experience

Posted: 9/9/2020

For UC San Diego students - whether undergraduate, graduate, professional or Extension - the Student Information System (SIS) is the most important behind-the-scenes software system in their academic lives. It's behind-the-scenes in the sense that students do not interact with it on a daily basis, but most important in the sense that the...

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Category: Student & Faculty, News, ESR Behind the Scenes

UC OATS’ First Year

Posted: 8/18/2020

The University of California recognizes that community involvement is important for faculty and the university. While faculty are encouraged to participate in professional work and research outside of their role with their UC university, there are policies in place to determine the amount of outside work that can interfere with the duties of...

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Category: Student & Faculty, News

Process Improvement: Getting into the Weeds

Posted: 8/11/2020

“Getting into the weeds” is often invoked in a pejorative context – especially in a work setting. Discuss too much detail and people tend to zone out!   However, “getting into the weeds” is exactly what’s needed for...

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Category: News, Student & Faculty

SIS Moves Forward with Executive Support

Posted: 7/8/2020

The Student Information System (SIS) renewal effort has been charging ahead for over a year now. It is designed to concurrently replace outdated student systems with new, more flexible technology, improve business processes and practices, and offer a more user-friendly experience for students.Despite having had to to rapidly transition to remote...

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Category: News, Student & Faculty

Social Login Successfully Launches

Posted: 6/17/2020

On May 20, 2020, UC San Diego brought alumni access to systems into the 21st century. As part of the ESR Enterprise Identity Management (EIM) project, Social Login officially launched, ushering a new era in identity and access management. This new, user-friendly...

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Category: News, Technology Infrastructure, Student & Faculty

Process Mapping 101

Posted: 6/10/2020

Hi y’all! My name is Katie and I’m the Business Process Lead for the Student Information System (SIS) project. My day job is in the Division of Biological Sciences where I am a Technical Project Manager with a background in user experience design. As part of the Biology Computer Services business unit, I lead a great team of...

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Category: Student & Faculty, News, ESR Behind the Scenes

SIS Project to Provide Clear, User-Friendly Student Financial Experience

Posted: 6/9/2020

In March, as the COVID-19 pandemic necessitated the shift to remote classes, on-campus residents were given the option of voiding their housing contracts and receiving housing credits. Approximately 9,500 students took this option.For Student Financial Solutions (SFS), applying credits is a manual, student-by-student process. While we were...

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Category: News, Student & Faculty, ESR Behind the Scenes

Managing Your Identity and Access with EIM

Posted: 5/19/2020

Have you ever missed a deadline because you were waiting for access to a campus system or service? How many times have you encountered delays because different campus systems could not recognize that you were in fact the same person? How many of you struggle to remember the difference between your Business Systems and Active Directory...

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Category: Technology Infrastructure, Student & Faculty

New Student System to Ensure Accuracy, Provide Improved User Experience

Posted: 5/8/2020

As University Registrar, I’m responsible for supporting the instructional mission of the university by providing core enrollment services to students, faculty, colleges and academic departments in the areas of academic records, class scheduling and registration. It’s a job I take seriously, but also...

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Category: Student & Faculty, ESR Behind the Scenes, News

UC OATS: Departments Achieve 100% Compliance; New Features Coming

Posted: 2/14/2020

Congratulations to the Department of Literature and the Department of Pediatrics in Health Sciences—both were the only departments to have 100% compliance for 2018-19 reporting in the Online Activities Tracking System (OATS) by the November 2019 deadline. UC Oats is the faculty solution for entry, review and pre-approval of activites...

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Category: Student & Faculty, News

UC OATS Goes Live

Posted: 9/13/2019

Add the University of California Outside Activity Tracking System (UC OATS) to the list of ESR project launches! UC OATS went live on September 3 as the new faculty solution for entry, review and pre-approval of activites they engage in outside of their work on campus. “We are excited to partner with our fellow UC campuses in bringing...

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Category: News, Student & Faculty

Student Information System Project in Full Swing

Posted: 9/13/2019

The Student Information System (SIS) project has launched! With SIS, UC San Diego will be replacing the current Integrated Student Information System, ISIS, in order to achieve modern efficiencies, streamline reporting needs and improve the student experience.  “We are excited to kick off the Student Information...

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Category: Student & Faculty, News

New UC-Wide Outside Activity Tracking System is On the Way

Posted: 7/12/2019

We are pleased to announce the upcoming launch of the University of California Outside Activity Tracking System, known as UC OATS. UC OATS is a system-wide program, customized for each campus, that helps faculty, deans and faculty administrators efficiently track, manage and certify outside professional activities. Replacing the current paper...

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Category: Student & Faculty, News

AP Next Launches Faculty180 Pilot

Posted: 3/19/2019

AP Next officially launched the Faculty180 pilot, an exciting new system for improving faculty activity collection and curriculum vitae (CV) creation. The system more efficiently documents faculty’s academic activities for their reviews, including their publications and/or creative work, student instructional commitments and university...

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Category: Student & Faculty, News

Enhanced Degree Audit Launches for Undergraduates

Posted: 2/13/2019

I am pleased to announce the formal launch of UC San Diego’s next generation Degree Audit Reporting System (DARS). On January 23, the Office of the Registrar, in partnership with IT Services, colleges, divisions, academic departments and programs, delivered an enhanced version of our 23-year-old degree audit to all...

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Category: Student & Faculty, News

ProSAM Student Financial Aid Solution is Live 

Posted: 11/20/2018

Since July 2018, UC San Diego has disbursed more than $145M in graduate and undergraduate financial aid using a new solution called ProSAM. ProSAM replaces “classic” SAM, otherwise known as Student Aid Management, which has been in use at UC San Diego for 30 years or more.   “SAM is the...

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Category: Student & Faculty, News

A Higher Degree of Advising Support

Posted: 10/19/2018

Fall Quarter is upon us, and thousands of students are back on campus. Sure, they’re focused on the day-to-day – papers due, lab assignments, what’s for lunch. But they’re also looking down the road to their expected graduation. Right now they can only get a rudimentary view of what that road will be like....

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Category: Student & Faculty

APNext Team Attends New Faculty Orientation

Posted: 10/19/2018

UC San Diego’s new faculty orientation took place September 24, and the APNext team was on hand to talk about Interfolio, the new faculty review solution we’re currently piloting. At our booth we provided live demonstrations and talked about Enterprise Systems Renewal (ESR). Having a presence at this event was important to...

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Category: Student & Faculty

Digitizing Academic Reviews

Posted: 8/20/2018

Jenna Lucius and Cindy Palmer work on APNext Interfolio. UC San Diego is growing more rapidly than ever. No one would dispute that the campus is undergoing a radical and exciting transformation. In order to support the expected growth of student enrollment in the coming years, now more than ever, we have to work smarter and more...

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Category: ESR Behind the Scenes, Student & Faculty

New Admissions Solution Streamlines Process

Posted: 6/20/2018

One of the first ESR projects to be implemented is a streamlined undergraduate admissions process using a solution called Slate. In the past, Enrollment Management used a mishmash of tools for the admissions process: one for applications, another for campus tours, another for communications…The systems were outdated, difficult to use...

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Category: News, Student & Faculty

uAchieve Release Date Announced

Posted: 6/20/2018

At a recent town hall meeting, the uAchieve team announced that the campus-wide launch date of the uAchieve system will be January 23, 2019. Timing a project as long and complex as this is not an easy task, but with the help of campus-wide partners, uAchieve is set to deliver an evolutionary way of auditing student degrees at UC San Diego.The...

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Category: Student & Faculty