SIS Project: What You Should Know (July 2023)

Key Project Milestones and Progress

Here's a quick summary of what's happened on the SIS project since last month's newsletter. Feel free to watch the 90-second video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu. 

Core Student Information System (SIS) Replacement

• UC San Diego Procurement compiled the scores from the conference room pilot sessions to calculate the vendor with the best overall result. 
• The SIS governance committee (SISC) reviewed the scores and voted on next steps. 
• The SIS governance co-chairs discussed the scoring results with EVC Simmons, the SIS Project executive sponsor. 
• Once the evaluation and procurement process is complete, the results will be shared in an official campus announcement.  

Student Financial Planning (SFP)

The SFP implementation team has been hard at work this past month on the following items:

• Design and requirements for Financial Aid Data Loader tool and the Fund Management tool
• Single Sign-On (SSO) configuration
• Gathering requirements for Study Abroad department and Return of Title IV funds
• Scripting and testing for College Financing Plan (CFP), and the development of integrating with ApplyUC and Slate

Financial Support and Payments Tool (FSPT)

FSPT is a project focused on improving graduate student funding processing. Learn more about the FSPT project details and timeline in this article. The current work for the project includes:

• The team is continuing design meetings and development work for the application. 
• Backfill positions have been hired, which will allow the team members to be more dedicated to the project work exclusively.

Curriculum Management

• Meetings with the vendor, CourseLeaf, are in progress, and discussions regarding a phased approach, change freezes and resourcing are underway. 
• Readiness criteria to begin the project are being finalized by the team and stakeholders. An advisory committee is being developed for the project.

Report Remediation

• The team continues to work on remediating reports currently used by the Colleges; 26 reports have now completed the user acceptance testing process.
• Team members are meeting with a small group of QueryLink report superusers to refine reporting prompts and begin initial testing. 

Student Finance

• The TritonPay 2.0 Project (Transact for Campus) is in its soft launch phase! A designated group of students with authorized payers (~16,000) were given access to the new Transact system on June 15. On July 5, a small pilot group of students started using the system to view and pay their bills and will provide feedback to the team.
• The Transact project team for the Division of Extended Studies (DES) is continuing work with the vendor on the design and configuration of the system, specifically cashiering and web services.

Upcoming Opportunities for Engagement

Want to learn more about any of the work happening for the SIS Project? The project’s change team has the following upcoming presentations planned:

• Roadshow for Core SIS Project in Summer or Fall Quarter 2023 (date TBD)

The project’s change team will also be meeting with the following groups this month:

• School of Physical Sciences on July 19, 2023
• School of Arts and Humanities on July 24, 2023
• School of Global Policy and Strategy on July 24, 2023
• Division of Extended Studies Operations Forum on July 26, 2023
• Halıcıoğlu Data Science Institute on July 27, 2023
• Rady School of Management on July 31, 2023
• Graduate & Professional Student Association on July 31, 2023
• Scripps Institution of Oceanography on August 3, 2023
• Skaggs School of Pharmacy and Pharmaceutical Sciences on August 4, 2023

Not part of any of the above groups but want to meet with us? Reach out to us at esr-student@ucsd.edu; we’d love to meet with you and your team.