SIS Project: What You Should Know (June 2025)

Key Project Milestones and Progress

Here's a quick summary of what's happened on the SIS Project portfolio this past month. You can watch the two-minute video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu.

Triton Student System (TSS)

Implementing a new student information system (TSS) to replace our current system (ISIS) and bring together main campus and Extended Studies on to the same system

• Continued system build
• Kicked off user acceptance testing (UAT) conducted by subject matter experts (SMEs)
• Started refining and updating the cutover (transition) plan
• Held design review session for Process Group 4 with the advisory committee
• Communications plan executed to announce timeline change from WI26 to SU26

Continuity Planning for TSS

Remediate reports, applications and integrations to ensure business continuity during the implementation of the new TSS

• Continued work on determining the future state for objects (reports, applications, etc.) still requiring discussion
• Began UAT for the first five remediated QueryLink reports and preparations for release in July
• Continued sessions with distributed IT units for their application remediation work and departmental report remediation

Financial Support Payments Tool (FSPT)

Improving graduate student funding processing by building a new tool (FSPT) to replace the current Financial Support Request Tool (FSRT)

• Continued to resolve all critical bugs found in Stipends Module
• Prepared for end-to-end testing by mapping out the integrations between FSPT and other systems and developing the the FSPT quality assurance (QA) environment
• Developed communications for testing for the Stipends Module release

CourseLeaf

Introducing the CourseLeaf curriculum system (CIM) to UC San Diego to support and streamline the curriculum process, from planning to implementation to assessment

• Continued building the CourseLeaf to TSS integration
• Began CourseLeaf to ISIS integration testing
• Continued end-user training development 
• Completed functional workflow testing for course approvals
• Continued collaborating with the vendor on a new statement of work for issues identified in testing

Note: CourseLeaf does not handle course content, which will continue to be managed through the learning management system (LMS), Canvas.

uAchieve Transfer Articulation (TA)

Implementing transfer articulations, predefined and one-off, within the existing uAchieve system

• Loaded self-reported transfer course from the UC Review Tool to uAchieve Transfer Articulation for testing
• Conducted testing with the Office of Undergraduate Admissions staff for two weeks