SIS Project: What You Should Know (December 2023)

Key Project Milestones and Progress

Here's a quick summary of what's happened on the SIS project since November's newsletter. You can watch the two-minute video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu. 

Core Student Information System (SIS) Selection

The Core SIS Project is focused on implementing a new student information system to replace our current system, ISIS, and bring together main campus and Extended Studies on the same system.

• The campus announcement of vendor and system selection has gone out
• Read more about the system selected to replace ISIS and check out the FAQs 
• The team continues to work toward readiness to kickoff the project

Student Financial Planning (SFP)

The SFP application will replace our current financial aid system, Pro Student Aid Management (ProSAM). The SFP implementation team has been hard at work this past month on the following items:

• Continuing testing in the College Financing Plan (CFP) environment

Financial Support Payments Tool (FSPT)

The FSPT Project is focused on improving the graduate student funding processing. The Financial Support Request Tool (FSRT) will be replaced by the Financial Support Payments Tool (FSPT) as part of the project. The current work for the project includes:

• Adding developers to accelerate pace and meet desired timeline for phase 1 (initial release)
• Continued work on developing application for phase 1
• Continued design for fee remission (phase 2)
• Establishing steering committee and advisory committee

CourseLeaf

The CourseLeaf Project will implement a curriculum management system for the university. This will be an entirely new system, as the university does not currently have a curriculum management system. It will serve all areas of the university, bringing the School of Medicine, School of Pharmacy and the Division of Extended Studies onto one unified system with the rest of campus.

• Project kickoff is coming soon 
• Read about how the team is preparing for the kickoff of the project

Report Remediation

The Report Remediation Project will create new versions of existing reports using the Student Activity Hub (SAH) as the underlying source for the data, rather than the Data Warehouse or other systems.

• The team continues to remediate reports currently used by the Colleges with ongoing user acceptance testing (UAT) as data is added to the SAH and reports are developed
• Meetings with divisions, schools, departments and units continue to take place to discuss the future state of reporting and the remediation process, as well as clarifying roles and responsibilities of report developers and consumers in the future state
• Continuing meetings with the Division of Extended Studies (DES) to review the DES report inventory and develop future state
• Working with the Financial Aid and Scholarships Office to gather requirements for Financial Aid reporting
• Preparing for UAT of replacements for QueryLink reports

New TritonPay

The new TritonPay will provide students and parents with an improved experience for viewing and paying bills with multiple electronic payment options such as recurring autopay, electronic 529 Plan and international bank transfers. 

• Main campus students and authorized payers are still successfully using the new TritonPay
• $252M payments processed as of 11/29/23
• 10% reduction in paper check and cash payments due to more electronic payment options (compared to Fall 2022)

Transact for DES

The Transact for Division of Extended Studies (DES) Project will implement an integrated payment solution for the DES that ​simplifies the student payment experience, ​streamlines operations and ​creates a connected campus ecosystem. 

• The Transact for DES project went live on 9/21/23 
• $5M transactions processed as of 12/1/23
• DES saved about $90K in processing fees during the first quarter of implementation 

To read more about any of the projects above and other ESR SIS projects please visit the SIS Ecosystem active work page (links to projects are at the bottom of the page). 

Upcoming Opportunities for Engagement

Want to learn more about any of the work happening for the SIS Project? The project’s change team has the following upcoming presentation planned: 

• Roadshow for Core SIS Project in Winter 2024 (date TBD)

The project’s change team will also be meeting with the following groups in the upcoming month:

• School of Social Sciences on December 18, 2023 
• School of Public Health report remediation discussion on December 19, 2023

Not part of the above groups but want to meet with us? Reach out to us at esr-student@ucsd.edu; we’d love to meet with you and your team. 

The Change Team has open office hours on the first Thursday of every month from 1:00pm-2:00pm via Zoom. Our next office hours will be Thursday, January 4, 2024. If you have any questions or concerns about the project, please drop in to chat with us.