SIS Project: What You Should Know (May 2024)

Key Project Milestones and Progress

Here's a quick summary of what's happened on the SIS project since April's newsletter. You can watch the two-minute video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu. 

Triton Student System (TSS)

Implementing a new student information system, TSS, to replace our current system, ISIS, and bring together main campus and Extended Studies on to the same system

• Process Design Workshops started this month. Process Group 1 began meeting on May 6 and will continue through July 11. View the process group schedule and dates. Work that has been completed includes:
  • Completed pre-work and planning for process design workshops
  • Held orientation and team building sessions
  • Completed initial design workshops for processes in Group 1 and started requirements clarification session
• Continued holding listening sessions and informational presentations on continuity planning

Report Remediation

Creating new versions of existing reports using the Student Activity Hub (SAH) as the underlying source for the data

• Developer starting to deliver QueryLink reports to the Registrar's Office for initial testing
  • Once initial testing has been completed, reports will then be tested by a wider group via User Acceptance Testing (UAT)

Student Financial Planning (SFP)

Replacing our current financial aid system, Pro Student Aid Management (ProSAM) with a new system

• Project work is currently on hold, awaiting a leadership decision on the timeline and immediate next steps

Financial Support Payments Tool (FSPT)

Improving graduate student funding processing by building a new tool (FSPT) to replace the existing Financial Support Request Tool (FSRT)

• Rolled out additional Phase 0 (Stipend Payments) functionality for testing by business and Quality Assurance teams
• Recorded two informational videos about FSPT to share with impacted units and staff
• Preparing for Phase 0 go-live by adding technical resources and support, and developing a change management plan for readiness, training and communication

CourseLeaf

Introducing the CourseLeaf curriculum system (CIM) to UC San Diego to support and streamline the curriculum process, from planning to implementation to assessment

• Conducted Joint Review and Data Audit with vendor to ensure that provided course data will smoothly integrate with Courseleaf’s CIM system and forms
• Participated in CourseLeaf’s Introduction to CIM forms
• Participated in CourseLeaf’s CIM form building training
• Gathering field and field value requirements for program approval form design
• Created a common language and understanding between the different academic units as they move to the one CourseLeaf system

Note: CourseLeaf does not handle course content, which will continue to be managed through the learning management system (LMS), Canvas.

uAchieve Transfer Articulation

Implementing transfers and articulations, predefined and one-off, within the existing uAchieve system

• The implementation team completed user acceptance testing (UAT) for Advanced Placement (AP)
• Working on system configuration for Institutions 
• Created rules reconciliation process to maintain rules in both uAchieve and ISIS