SIS Project: What You Should Know (January 2025)

Key Project Milestones and Progress

Here's a quick summary of what's happened on the SIS Project recently. You can watch the two-minute video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu.

Triton Student System (TSS)

Implementing a new student information system (TSS) to replace our current system (ISIS) and bring together main campus and Extended Studies on to the same system

• Completed the build and configuration phase for Process Group 1, using workshop deliverables to finalize future-state processes, configure TSS and lay the groundwork for integrations, system remediation and data migration. Group 1 process areas consist of:
  • Student Record
  • Academic Structure
  • Academic Calendar
  • Holds & Statuses
• Wrapped up Process Group 3 Design Validation Sessions, which provided an in-depth look at TSS functionality while gathering valuable insights to refine the To-Be design and envision the ideal future state for system processes. Process Group 3 areas include:
  • Visiting Studies
  • Program Type Progression
  • Equivalency Determination
  • Student Billing 
    • Payments
    • Refunds
    • Account Clearing
    • Financial System
• Began the initial design workshops for Process Group 4 on 01/15, which focuses on the following subjects:
  • Transcripts, Diplomas, and Certificates
  • Graduation
  • Institutional Reporting
  • Miscellaneous Topics in Student Billing

As a reminder, each of the four process groups go through a roughly eight and a half week schedule of design activities, followed by a few weeks of review and/or approval by the project’s advisory committee, governance committee, and project and executive leaders. Process design workshops began in May 2024 and are slated to conclude in March 2025. Click here to see the process design workshop schedule.

Continuity Planning for TSS

Remediate reports, applications, and integrations to ensure business continuity during the implementation of the new TSS

• Completed internal quality assurance (QA) review for two remediated QueryLink reports, with external QA testing by superusers set to begin on 1/23.
• Work is moving forward on updating existing Student Activity Hub (SAH) views and conducting initial quality checks. The second phase, which includes loading all historical data, is scheduled for release in May.
• Continued work on mapping TSS data to the SAH. 
• Continued analyzing and defining requirements for creating new and enhanced SAH views to support Institutional Reporting and UCOP reporting, including Enrollment Census reporting. These updates will streamline access to institutional data and eliminate timing-related discrepancies using a single, consistent data source.
• Continued defining the current and future state of impacted applications, reports and integrations, informed by completed TSS design sessions.

Financial Support Payments Tool (FSPT)

Improving graduate student funding processing by building a new tool (FSPT) to replace the existing Financial Support Request Tool (FSRT)

• Continued the development and testing of ongoing work for the Stipends Module Release.
• Continued realignment of organizational change management (OCM) strategy with the updated Stipends Module Release timeline to guide and support the project goals.

CourseLeaf

Introducing the CourseLeaf curriculum system (CIM) to UC San Diego to support and streamline the curriculum process, from planning to implementation to assessment

• Completed data mapping review sessions between CourseLeaf and TSS to validate integration design.
• Continued to develop a detailed cutover plan, taking into consideration timing, data migration, and validation.
• Vendor conducted quality assurance (QA) and development updates to the course approval form.

Note: CourseLeaf does not handle course content, which will continue to be managed through the learning management system (LMS), Canvas.

uAchieve Transfer Articulation (UTA)

Implementing transfers and articulations, predefined and one-off, within the existing uAchieve system

• Developed an interim process to support the current bridge system for handling new or updated course approximations.
• Completed documentation of the current process for Academic Record Transcript management for continuing students.
• Loaded self-reported transfer courses from the UC Review Tool into uAchieve for testing transfer articulation functionality.