SIS Project: What You Should Know (March 2025)

Key Project Milestones and Progress

Here's a quick summary of what's happened on the SIS Project this past month. You can watch the two-minute video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu.

Triton Student System (TSS)

Implementing a new student information system (TSS) to replace our current system (ISIS) and bring together main campus and Extended Studies on to the same system

• Continued the Process Design Workshops with Process Group 4 to determine the capabilities of the new system functionality, for topics such as:
  • Transcripts, Diplomas and Certificates
  • Graduation
  • Student Billing: Auxiliary Postings, Cohort Tuition, Course Fees
  • Student Billing: Dunning, Collections, Write-Offs, 1098-T, and Miscellaneous Topics
• Collaborated with the vendor to optimize fee setup.

As a reminder, each of the four process groups go through a roughly eight and a half week schedule of design activities, followed by a few weeks of review and/or approval by the project’s advisory committee, governance committee, and project and executive leaders. Process design workshops began in May 2024 and are slated to conclude in March 2025. Click here to see the process design workshop schedule.

Continuity Planning for TSS

Remediate reports, applications, and integrations to ensure business continuity during the implementation of the new TSS

• Continued testing remediated QueryLink reports and planning for user acceptance testing.
• Continued meeting with units across campus to identify and address their application and report remediation requirements.
• Continued gathering UCOP file requirements to be addressed via the Student Activity Hub (SAH).
  • We are seeking SQL-skilled volunteers to help with SAH infrastructure validation! Interested individuals can contact mpeng@ucsd.edu.

Financial Support Payments Tool (FSPT)

Improving graduate student funding processing by building a new tool (FSPT) to replace the existing Financial Support Request Tool (FSRT)

• Development continues on Stipends Module features, including system notifications, auditing functions, and updates to academic eligibility.
• Made progress on resolving issues identified during quality assurance and user testing.
• Completed design sessions for the Fee Payment and Cost Distribution modules.

CourseLeaf

Introducing the CourseLeaf curriculum system (CIM) to UC San Diego to support and streamline the curriculum process, from planning to implementation to assessment

• The vendor trained functional testers on the new course approval form, preparing them for hands-on testing.
• The core implementation team has started testing the new course approval form to ensure it works as expected.
• Continued building the integration between CourseLeaf and TSS along with an interim integration between CourseLeaf and ISIS.

Note: CourseLeaf does not handle course content, which will continue to be managed through the learning management system (LMS), Canvas.

uAchieve Transfer Articulation (UTA)

Implementing transfers and articulations, predefined and one-off, within the existing uAchieve system

• Discussed formatting standards for subject codes and course numbers to align with system requirements.
• Continued testing transfer articulation rules using self-reported transfer courses from the UC Review Tool into uAchieve.
• Continued programming additional institutions to expand the uAchieve Transfer Articulation platform.