SIS Project: What You Should Know (July 2024)

Key Project Milestones and Progress

Here's a quick summary of what's happened on the SIS Project since June's newsletter. You can watch the two-minute video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu.

Triton Student System (TSS)

Implementing a new student information system, TSS, to replace our current system, ISIS, and bring together main campus and Extended Studies on to the same system

• Prepared for and began executing readouts and feedback & review sessions to wrap up Process Group 1 of the Process Design Workshops.
• Completed validation sessions for Process Group 1 with the Design Team and consultants.
• Preparations for the start of Process Group 2 continue.
  

Report Remediation

Creating new versions of existing reports using the Student Activity Hub (SAH) as the underlying source for the data

• Registrar’s Office continues testing redeveloped QueryLink reports as they become available.

Student Financial Planning (SFP)

Replacing our current financial aid system, Pro Student Aid Management (ProSAM), with a new system

• Project work is currently on hold, awaiting a leadership decision on the timeline and immediate next steps.

Financial Support Payments Tool (FSPT)

Improving graduate student funding processing by building a new tool (FSPT) to replace the existing Financial Support Request Tool (FSRT)

• Reviewed the requirements traceability matrix (RTM) and established a new baseline of requirements for Stipend Payments (Phase 0), aiming to develop a more complete solution rather than adhering to an artificial deadline.
• Kicked off design sessions to update and clarify detailed design requirements.
• Continued development and fixing of bugs encountered in testing for Stipend Payments (Phase 0).
• Sent out a message to end-users regarding entering stipends for July and August into the current FSRT, and moving to the new FSPT for September stipends.

CourseLeaf

Introducing the CourseLeaf curriculum system (CIM) to UC San Diego to support and streamline the curriculum process, from planning to implementation to assessment

• Completed the initial design of the Courseleaf CIM prototype course approval form.
• Continued developing risk mitigation plans for identified risks.
• Met with the vendor, Leepfrog, to realign project timelines and deliverables expectations, resulting in the establishment of two separate development timelines for a program approval form and a course approval form.
• Reviewed the course approval form prototype with Leepfrog and discussed potential customizations.

Note: CourseLeaf does not handle course content, which will continue to be managed through the learning management system (LMS), Canvas.

uAchieve Transfer Articulation

Implementing transfers and articulations, predefined and one-off, within the existing uAchieve system

• Continued work on encoding transfer articulations.