SIS Project: What You Should Know (April 2023)

Key Project Milestones and Progress

Here's a quick summary of what's happened on the SIS project since last month. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu. 

Core Student Information System (SIS) Replacement

• During Conference Room Pilot (CRP) sessions, vendors show us how their software handles real-world UC San Diego scenarios.
  • The first vendor who responded to our Request for Proposal (RFP has completed their CRP sessions.
  • Sessions with the second vendor will be held in late April and early May.

Financial Aid System Replacement

• The Student Financial Planning (SFP) project team, in partnership with our guide on the side, Sierra-Cedar, is making design recommendations and beginning work on technical specifications and interfaces.
• Graduate Financial Support Unit team members and stakeholders finished design sessions for their updated Financial Support Request Tool (FSRT) and will shortly begin working on integrations.

Curriculum Management System Selection

• The project team is preparing next steps to support the completion of the RFP with system selection.

Report Remediation

• The project team continues to work on remediating reports used by the Colleges and GEPA; 17 reports have now completed the user acceptance testing process.
• The report inventory for Financial Aid has been completed and the project team will now review the inventory to determine future state for each report.

Student Finance

• The TritonPay 2.0 project team is working with the vendor on the design and configuration of the updated system.
• The Transact for the Division of Extended Studies (DES) project team is working with stakeholders to gather requirements and is also working closely with the vendor to begin system design and configuration.

Upcoming Opportunities for Engagement

Want to learn more about any of the work happening for the SIS Project? We will have the following town halls upcoming this year.

• Roadshow for Financial Aid Project’s implementation of Oracle Student Financial Planning (SFP) in Spring Quarter 2023 (date TBD)
  Roadshow for Core SIS Project in Spring or Summer Quarter 2023 (date TBD)

The project’s change team will also be meeting with the following groups in the upcoming months.

• Arts & Humanities Student Advisors and MSO Meeting on April 17, 2023
• Division of Extended Studies Operations Forum Meeting on April 26, 2023
• Academic Information Technology Advisory Group (AITAG) on June 5, 2023