SIS Project: What You Should Know (October 2024)

Key Project Milestones and Progress

Here's a quick summary of what's happened on the SIS Project since September's newsletter. You can watch the two-minute video summary or review the bullets below. If you have questions or would like more information about any of the following projects, please reach out to us at esr-student@ucsd.edu.

Triton Student System (TSS)

Implementing a new student information system, TSS, to replace our current system, ISIS, and bring together main campus and Extended Studies on to the same system

• Completed Process Group 2 validation sessions and scheduled upcoming Design Review Sessions with subject matter experts on 10/25 and 11/1, which includes:
  • Admissions & Program Registration
  • Grading
  • Course Event Scheduling
  • Course Registration (Module Booking)
  • Student Billing 
    • Fee Calculation, Financial Holds & Statuses
    • Financial Aid Configuration, Processing, Integration (ProSAM and FSPT)
    • Invoicing and Payment Plans
• Continued planning and promotion efforts for the Town Hall on 10/31.
• Updated the project name to Triton Student System Project to provide clarity and alignment around the new system.
• Began Process Group 3 initial workshops to develop an initial draft of the future state processes, the business decisions required and the business rules needed for design. Process Group 3 includes:
  • Visiting Studies
  • Program Type Progression
  • Equivalency Determination
  • Student Billing 
    • Payments
    • Refunds
    • Account Clearing
    • Financial System
      

Report Remediation

Creating new versions of existing reports using the Student Activity Hub (SAH) as the underlying source for the data

• Continued refining the template for the new QueryLink reports to improve the user experience.
• Continued developing and testing the new QueryLink reports with the Registrar’s Office.
• Held discussions with various departments to discuss the report remediation efforts.

Financial Support Payments Tool (FSPT)

Improving graduate student funding processing by building a new tool (FSPT) to replace the existing Financial Support Request Tool (FSRT)

• Began communicating the renaming of project stages as: 
  • Stipends Module Release 
  • Fee Payments Module Release
  • Cost Distribution Module Release
• Began communicating the new timeline for the first stage Stipends Module Release.
• Completed the detailed design and project plan for the Stipends Module Release, aligning with updated requirements.
• Onboarded two new technical resources to support the Stipends Module Release.
• Continued the development and testing of ongoing work for the Stipends Module Release.

CourseLeaf

Introducing the CourseLeaf curriculum system (CIM) to UC San Diego to support and streamline the curriculum process, from planning to implementation to assessment

• Completed the design for the Course Approval process.
• Approved the Functional Specification Document, outlining the vendor’s tasks for developing the Course Approval Form.
• Continued documenting test cases for user acceptance testing (UAT).
• Held a meeting with the vendor, Leepfrog, to review and align the Program Approval Form design with requirements.

Note: CourseLeaf does not handle course content, which will continue to be managed through the learning management system (LMS), Canvas.

uAchieve Transfer Articulation (UTA)

Implementing transfers and articulations, predefined and one-off, within the existing uAchieve system

• Began testing how transfer courses will load directly into uAchieve from the UC review tool, aiming to reduce manual data entry for future workflows.
• Work continues on defining current and future state processes to help inform the design, configuration and workflow of the system.