Project Decisions

• Introduce a single platform supporting all aspects of procure-to-pay
• Produce a fully integrated financial and procure-to-pay system
• Configure and utilize Oracle Self-Service Purchasing, Procurement, and AP modules at go-live for campus procure-to-pay needs.
• Provide access to better reporting, real-time accounting validation, improved cost transfer posting, and budget integrations

The Integrated Procure-to-Pay Solutions team has over ten years of experience developing the Marketplace platform, and with its phase out, will apply that knowledge to reimagine and rebuild a better long-term experience for campus in Oracle.

Oracle’s Accounts Receivable module, a UC San Diego Accounts Receivable Policy, and a centralized Accounts Receivable Office, collectively, will provide the organization with integrated technology to facilitate a strategic approach to proactively manage, collect and report on the financial activities for amounts due to the institution for services/products.

The primary objectives are to:

• Streamline the process and procedure for the accounts receivable function from start (Customer Account Creation) to finish (Reporting Revenue) within the organization
  • Utilize one financial system that is directly integrated with recording revenue for each unit of the institution
• Establish a baseline for accountability and verification of efforts to maintain internal controls
• Allow for Department/Unit visibility on outstanding amounts due and payments received
• Provide automated functionality/tools and empower staff to proactively manage receivables
• Offer standardized and customized reports from the same system invoices and payments are recorded in
• Allow for a more accurate record of receivables on the financial statements
  
  

• To Import data from sub-ledgers.
• To record and review accounting Information.
• To prepare Financial Statements and management reporting.

Oracle's Budget module will provide the institution with the ability to modernize, streamline, simplify, and enhance the University’s integrated budgeting, planning, and forecasting processes through data-informed decision making.
   
The primary objectives of Oracle's Budget module are to:

• Provide a specific set of processes and procedures for the campus to perform their annual and multi-year budgeting and forecasting plans, with the flexibility to grow with the University’s changing needs.
• Integrate with existing technology to provide the campus with consistent and timely budget data
• Supply reporting and analysis of the budget and forecast across the University
• Facilitate Budget vs Actual variance analysis and allow for more frequent forecasting updates based on the reallocation of University resources.

Oracle Planning and Budgeting will be rolled out to campus in three phases, beginning with a pilot group in February 2020. 

Oracle's Project Portfolio Management (PPM) is a suite of modules designed to facilitate cost tracking.
The project module will be used for three distinct purposes in the Financial Information System:

• To track traditional projects that have a start and an end date (eg. sponsored research, construction, conferences).
• To separate and record short-term and one-time costs (eg. Faculty startup dispensations, service agreements).
• Tracking of long-term efforts that cannot be cleanly tracked by another segment in the chart of accounts (eg. recharge operations, academic courses, department organizations below the posting level).
   

Concur will open unprecedented opportunities for UC San Diego to demonstrate best-in-class travel and expense solutions that align with the needs of higher education and related health systems.

The primary objectives of Concur Travel and Expense are to:

• Introduce a single platform supporting all aspects of travel, expense, and card request
• Produce a fully integrated travel and expense management system
• Configure and utilize Concur at go-live for UC San Diego’s disbursement and travel needs
• Provide access to better reporting, enhanced functionality, and increased time savings

Through the build and implementation of the new platform, UC San Diego will truly be leading the way in the evolving area of Travel and Expense for higher education.