About the Project
The Student Information System (SIS) Project is part of the Enterprise Systems Renewal (ESR) effort. The new SIS will support academic and business transactions throughout a student’s academic lifecycle and will provide analytics to help improve the student experience and student educational outcomes.
Strategic Vision
The goals of the SIS Project are:
- Demonstrate that we are a student-centered university by providing a high-quality SIS user experience that contributes to improvements in the overall student experience.
- Implement a modern SIS that creates efficiencies by allowing Campus and the Division of Extended Studies to coexist in a unified instance.
- Acquire a system with affordances enabling new business models and offering types that accommodate differentiated learning experiences and a myriad of learner types.
- Contribute to the creation of an agile, sustainable, and supportive UC San Diego infrastructure (a key goal of UC San Diego’s Strategic Plan).
- Transition to flexible, cloud-based solutions that allow us to adjust quickly to address the ever-changing needs of the University.
Guiding Principles
The guiding principles are implementation ideals that move us closer to achieving our vision. We look to employ these principles in every decision, process, and task as a means of attaining operational excellence in the new SIS.
- Design processes and reporting to optimize a student-centered experience.
- Maximize configuration options, minimize customizations.
- Lead with UC San Diego’s internal resources and external guidance and support from an implementation partner.
- Adopt and streamline as much out-of-the-box functionality as possible in the new student system and minimize cloning of current processes.
- Meet user needs in the context of what’s best for the institution as a whole.
- Full and successful integration with other campus enterprise systems.
One University, One IT Ecosystem
One of the key goals of the SIS Project is to unite the various areas of campus under shared systems and, when possible, shared processes.
- General Campus
- Scripps Institute of Oceanography
- Health Sciences
- Extended Studies
Scope
The SIS Project will provide a comprehensive, modern solution for UC San Diego's business needs. The following business areas will be impacted by the project.
- Course and class scheduling
- Enrollment and registration
- Academic records
- Curriculum management
- Student finances
- Financial aid and scholarships
Sponsor
The project sponsor ensures project success through leadership support. The sponsor for the SIS Project is:
|
Elizabeth Simmons |
|
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Governance
Project Governance provides leadership support to the project team and ensures decisions are made in accordance with Guiding Principles. Governance members make certain the project is operating within stated constraints (budget, schedule, scope, etc.) and monitors risks and associated mitigation efforts.
| Escalation | Role |
|---|---|
| Elizabeth Simmons | Executive Vice Chancellor, Academic Affairs |
| Kevin Chou | Director, Enterprise Systems Renewal (ESR) |
| Carlos Jensen | Associate Vice Chancellor, Educational Innovation |
| Ted Johnson | Associate Controller |
| Vince Kellen | Chief Information Officer |
| Pierre Ouillet | Vice Chancellor, Chief Financial Officer |
| Jim Rawlins | Associate Vice Chancellor, Enrollment Management |
| Hugo Villar | Dean, Extended Studies |
| Governance Members | Role |
| Carlos Jensen (Co-Chair) | Associate Vice Chancellor, Educational Innovation |
| Jonathan Whitman (Co-Chair) | Senior Director, Student Information Services, Information Technology Services |
| Drew Calandrella | Special Advisor to AVC/Enrollment Management |
| Marie Carter-Dubois | Associate Vice Chancellor, Academic Affairs Resource Administration |
| Rosie Castaneda | Interim Director, Financial Aid |
| Collins Ejiogu | Chief Administrative Officer, Division of Extended Studies |
| Cheryl Harrelson | Associate Vice Chancellor, Alumni, Annual Giving and Pipeline Development |
| Betty Huff | Senior Advisor to the Executive Vice Chancellor |
|
Hemlata Jhaveri
|
Associate Vice Chancellor, Housing Dining Hospitality |
| Erica Lennard | Assistant Dean, Graduate Academic Affairs |
| Cindy Lyons | Registrar |
| John Moore | Dean of Undergraduate Education |
| Jim Murphy | Interim Associate Dean, School of Medicine |
| Jim Rawlins | Associate Vice Chancellor, Enrollment Management |
| Cheryl Ross | Associate Vice Chancellor, Controller, Business Financial Systems |
| Alysson Satterlund | Vice Chancellor of Student Affairs |
| Brett Stalbaum | Committee on Academic Information Technology |
Core Team
The core project team ensures a successful project planning and implementation. The core project team makes decisions, sets priorities, manages risk and escalation, and maintains cross-project awareness and change management.