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About the Project

The Student Information System (SIS) Project is part of the Enterprise Systems Renewal (ESR) effort. The new SIS will support academic and business transactions throughout a student’s academic lifecycle and will provide analytics to help improve the student experience and student educational outcomes.

Strategic Vision

The goals of the SIS Project are:

  • Demonstrate that we are a student-centered university by providing a high-quality SIS user experience that contributes to improvements in the overall student experience.
  • Implement a modern SIS that creates efficiencies by allowing Campus and the Division of Extended Studies to coexist in a unified instance.
  • Acquire a system with affordances enabling new business models and offering types that accommodate differentiated learning experiences and a myriad of learner types.
  • Contribute to the creation of an agile, sustainable, and supportive UC San Diego infrastructure (a key goal of UC San Diego’s Strategic Plan).
  • Transition to flexible, cloud-based solutions that allow us to adjust quickly to address the ever-changing needs of the University.

Guiding Principles

The guiding principles are implementation ideals that move us closer to achieving our vision. We look to employ these principles in every decision, process, and task as a means of attaining operational excellence in the new SIS.

  • Design processes and reporting to optimize a student-centered experience.
  • Maximize configuration options, minimize customizations.
  • Lead with UC San Diego’s internal resources and external guidance and support from an implementation partner.
  • Adopt and streamline as much out-of-the-box functionality as possible in the new student system and minimize cloning of current processes.
  • Meet user needs in the context of what’s best for the institution as a whole.
  • Full and successful integration with other campus enterprise systems.

Coming Together

The new SIS will be a single system used for all student information, bringing together currently separate data for:

  • Undergraduate
  • Graduate
  • Schools of Medicine, Pharmacy, and Public Health
  • Other professional schools
  • Extended Studies

Learn more about plans for a single modern system.

Scope

The SIS Project will provide a comprehensive, modern solution for UC San Diego's business needs. The following business areas will be impacted by the project.

  • Course and class scheduling
  • Enrollment and registration services
  • Academic records
  • Curriculum management
  • Student finances
  • Financial aid and scholarships

Sponsor

The project sponsor ensures project success through leadership support. The sponsor for the SIS Project is:

Elizabeth Simmons
Executive Vice Chancellor

EVC Simmons

Governance

Project Governance provides leadership support to the project team and ensures decisions are made in accordance with Guiding Principles. Governance members make certain the project is operating within stated constraints (budget, schedule, scope, etc.) and monitors risks and associated mitigation efforts.

Escalation Role
Elizabeth Simmons Executive Vice Chancellor, Academic Affairs
Kevin Chou Director, Enterprise Systems Renewal (ESR)
Carlos Jensen Associate Vice Chancellor, Educational Innovation
Ted Johnson Associate Controller
Vince Kellen Chief Information Officer
Pierre Ouillet Vice Chancellor, Chief Financial Officer
Jim Rawlins Associate Vice Chancellor, Enrollment Management
Hugo Villar Dean, Extended Studies
Governance Members Role
Carlos Jensen (Chair) Associate Vice Chancellor, Educational Innovation
Drew Calandrella Special Advisor to AVC/Enrollment Management
Marie Carter-Dubois Associate Vice Chancellor, Academic Affairs Resource Administration
Rosie Castaneda Interim Director, Financial Aid
Collins Ejiogu Chief Administrative Officer, Division of Extended Studies
Cheryl Harrelson Associate Vice Chancellor, Alumni, Annual Giving and Pipeline Development
Betty Huff Senior Advisor to the Executive Vice Chancellor
Hemlata Jhaveri
Associate Vice Chancellor, Housing Dining Hospitality
Erica Lennard Assistant Dean, Graduate Academic Affairs
Cindy Lyons Registrar
John Moore Dean of Undergraduate Education
Jim Murphy Interim Associate Dean, School of Medicine
Jim Rawlins Associate Vice Chancellor, Enrollment Management
Cheryl Ross Associate Vice Chancellor, Controller, Business Financial Systems
Alysson Satterlund Vice Chancellor of Student Affairs
Jonathan Whitman Director/IT Services - Student Information Systems
Avi Yagil Committee on Academic Information Technology

Core Team

The core project team ensures a successful project planning and implementation. The core project team makes decisions, sets priorities, manages risk and escalation, and maintains cross-project awareness and change management.

Meet the SIS project team.