About the Project

One University, One Student IT Ecosystem. We will create a modular, scalable, secure, integrated set of tools that help the university meet evolving student needs and institutional priorities and contribute to improvements in the overall student, faculty and staff experience.

The work we do and the systems, processes and reports we design, develop and configure throughout the project will be:

• People-centered. We will prioritize the needs of our student, faculty and staff users and seek to improve and optimize the user experience within the context of what’s best for the institution as whole. 
• Impactful. We will question the current state to develop an improved, student-centered future state; we will further the university’s mission to serve learners from all backgrounds and meet the needs of underserved and vulnerable populations; and, we will recognize and support what is uniquely UC San Diego.
• Equity-minded. We will ensure that equity and inclusivity are fundamental aspects of our decision-making; we will create safe spaces for dialogue and honest, transparent communication about the work we are doing and its impact; and, we will uplift the experience and knowledge of under-represented perspectives.
• Flexible. Our systems and processes will be able to adapt to meet the ever-changing needs of the university and will allow us to accommodate a myriad of learner types and learning experiences.
• Efficient. Our systems and processes will prioritize an efficient and intuitive user experience and optimally support and serve the students, faculty and staff who rely on them.
• Connected. Our systems and processes will allow all parts of the university to coexist in unified systems, including General Campus, Scripps Institution of Oceanography, Health Sciences and Extended Studies.
• Expert-led. Our projects will be led and executed by our internal staff, who best know our processes, policies and needs, with an external implementation partner to provide support and guidance where appropriate.
• Sustainable. We will maximize configurations and minimize customizations so that our systems and processes remain sustainable over the long term, even as they change and evolve.

As we work together to execute on the projects under our purview, we will set shared expectations for project work to ensure the success of each  project, as well as the overall SIS Project. These include:

• Defining clear priorities when selecting and resourcing projects
• Working with business and technical owners to define a shared understanding of what success looks like for a project
• Engaging university community members from multiple levels and across many roles to gather feedback, share updates and encourage active collaboration and participation
• Prioritizing honest, transparent communication, including disagreement, and encouraging the sharing of questions, concerns, challenges or issues 
• Minimizing risk by implementing best practices, contingency plans and risk management plans and by leveraging the experiences and lessons learned from previous projects, our higher education colleagues and communities of practice
• Developing comprehensive change management plans focused on communications, training and ensuring that the people side of change is integrated into the overall project plan
• Documenting our current state processes and using Lean Six Sigma tools to improve them for the future state
• Assessing readiness to proceed at key project milestones, including project kickoff, go-live and closure
• Planning to transition the projects to service operations with clear business and service ownership, governance and best practices to ensure ongoing change management, testing, training, quality assurance and support are in place

The SIS Project is comprised of a portfolio of projects and initiatives with the goal of providing a comprehensive, modern solution for UC San Diego's business needs.

The following business areas will be impacted by the project:

• Course and class scheduling
• Enrollment and registration
• Academic records
• Curriculum management
• Student finances
• Financial aid and scholarships

To learn more about all of the projects and initiatives included in the SIS Project, please view our SIS Ecosystem webpage.

**Need to Zoom in? Need additional viewing support? Please access this slide via the following link: SIS Project: Portfolio Timeline. Descriptive and explanatory text has been added in the speaker notes of each slide.**

Showcased above is the currently anticipated timelines for the SIS Project portfolio work of primary projects happening from Winter Quarter 2024 through Winter Quarter 2028. You can view project-specific timelines and milestones on each project webpage found on our SIS Ecosystem webpage.

• Triton Student System (TSS) is currently in the “design, build, test and train” work of the project for the initial release of TSS. The anticipated go-live date for TSS is Winter 2026 Quarter. 
• The Remediation efforts are well underway with important work in report, application and integration remediation. Work for this effort is ongoing and is in preparation of the TSS go-live.
• The FSPT Project is currently focused on Stipend Payments (Phase 0), and will continue on for the next year or so. A go-live date for Phase 0 is currently under review. Future phases of FSPT are anticipated, but exact dates and timelines are unknown at this time. 
• The CourseLeaf Project is also focused on Phase 1, which includes Course and Program Approvals. Expected go-live for Phase 1 is Spring 2025 Quarter. Future phases of CourseLeaf are anticipated, but exact dates and timelines are unknown at this time. 
• The uAchieve Transfer Articulation Project is currently in the encoding and testing phase, with a go-live date to be determined, expected to be in alignment with the TSS go-live.

Please note that the timelines shared here are subject to change. We will keep this timeline updated as changes occur.

The project sponsor ensures project success through leadership support. The sponsor for the SIS Project is:

Project Governance provides leadership support to the project team and ensures decisions are made in accordance with Guiding Principles. Governance members make certain the project is operating within stated constraints (budget, schedule, scope, etc.) and monitors risks and associated mitigation efforts.

The core project team ensures a successful project planning and implementation. The core project team makes decisions, sets priorities, manages risk and escalation, and maintains cross-project awareness and change management.

Meet the SIS Project team.